Agenda and draft minutes
PDF 251 KBVenue: Meeting Room 1 - Level 3, Gun Wharf, Dock Road, Chatham ME4 4TR. View directions
Contact: Vanessa Etheridge - Democratic Services Officer
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Apologies for absence Minutes: There were none. |
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Record of decisions Minutes: The record of the meeting held on 11 August 2025 was agreed by the Sub-Committee and signed by the Chairperson as correct. |
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Declarations of disclosable pecuniary Interests and other significant Interests Minutes: Disclosable pecuniary interests There were none. Other significant interests (OSIs) There were none. Other interests There were none.</AI3>
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Exclusion of press and public Minutes: The Committee agreed that the press and public be excluded from the meeting during the consideration of the exempt material relating to agenda item 4 under section 100A (4) of the Local Government Act 1972 and the wider discussion held under agenda item 4, because consideration of these matters in public would disclose exempt information as defined by Schedule 12A, paragraph 3 - Information relating to financial or business affairs of any particular person (including the authority holding that information), the Committee considered that the public interest in maintaining the exemption outweighed the public interest in disclosing the information. |
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Quarterly Progress on Joint Venture Minutes: Background:
The report provided an update on progress, performance, risk, budget and contract status relating to the operation of the joint venture with the Norse Group, between July 2025 and September 2025. The Sub Committee considered the Medway Norse Performance Update, the Medway Norse Financial Report and the Medway Norse Risk Register.
The Sub Committee took the opportunity to ask questions of clarification on the reports provided.
The Chairperson proposed an additional recommendation to formally recognise the Medway Norse Improvement programme.
The Sub Committee discussed the KPI’s in the report and the Partnership Director, Medway Norse clarified that some of the KPI’s referred to were not Council KPI’s but internal Norse targets to ensure that staff remained committed to and focused on the partnership with the Council.
There was a lengthy discussion on the improvement joint venture programme of works which was now being managed through the programme management office with different projects in progress. Further details would be reported back to the Sub Committee, including the impact to the Council and the Business Plan.
The Sub Committee discussed the launch of the Client Liaison Board, which would focus on services and how they were run as well as the business element. It was agreed that the Council would need to be clear on the level of detailed it required to be presented with at Board meetings.
The Sub Committee discussed the business plan and agreed that the timeline previously agreed for production of the business plan was too tight and it was agreed to vary the timeline. It was proposed that a scope business plan which would include Local Government Reorganisation and Facilities Management variations, implications and future changes would be produced by December 2025. A final draft business plan to be published by April 2026.
The Sub Committee discussed ways of formal recognition of the exceptional work undertaken by the staff of the Household Waste and Recycling Centre.
The Sub Committee extended its appreciation to the sponsors of the Medway Business Awards for their continued support and contribution to the event’s success.
Reasons:
The Sub Committee is requested to consider the recommendations above and note, no action required unless they wish to provide direction on any aspects.
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