Agenda and minutes

There were none.

Subject to ‘Claire Beaumont’, being corrected to ‘Caroline Beaumont’ in the list of meeting attendees, the record of the meeting held on 11 June 2024 was agreed by the Sub-Committee and signed by the Chairperson as correct.

Disclosable pecuniary interests

There were none.

Other significant interests (OSIs)

There were none.

Other interests

Councillor Curry declared an interest in relation to agenda item No. 4 (Progress of Business Plan and KPIs). This related to Foord Almshouses mentioned within the exempt appendix to the report as his wife is a Trustee of the Richard Watts Charity. Councillor Curry remained in the room during discussion and determination of the item.

The Sub-Committee agreed that the press and public be excluded from the meeting during the consideration of the exempt material relating to agenda items 4, 5 and 6 because consideration of these matters in public would disclose information falling within one or more categories of exempt information contained in Schedule 12A of the Local Government Act 1972 as specified in agenda item 7 and, in all the circumstances of the case, the Sub-Committee considered that the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

Background:

This report presented an overview of the progress made against the approved Kyndi Business Plan for 2024 – 2027, as well as Key Performance Indicator (KPI) targets.

Key milestones during Quarter 1 2024/25 included implementing change of the digital lifeline and peripherals from the existing provider for short term mitigation of risk; mobilisation of the finance system and; completing the organisational restructure of Kyndi.

Exempt Appendices to the report set out the Quarter 1 monitoring report, restructure proposals and a case study.

It was requested that Kyndi representatives give a presentation to Medway Council’s Cabinet in relation to their plans and that consideration be given to a presentation being given to all Council Members.

It was proposed that the recommendation set out in the report for in principle approval to be given to the restructure of Kyndi be amended so that this approval would be subject to the company obtaining external legal advice and advice regarding the tax implications.

Reasons:

In order for the company to fulfil its purpose, the Shareholder should monitor progress of its objectives against the Business Plan.

Background:

This report set out the 2024/2025 Quarter 1 financial monitoring for Kyndi Ltd under new governance arrangements that had been established earlier in the year.

The Strategic Plan for the company had been approved at the Shareholder Sub-Committee meeting held on 11 June 2024. This included financial projections for the three years 2024/25, 2025/26 and 2026/27, against which financial performance would be monitored.

An Exempt Appendix to the report set out an overview of the forecast position provided by the company and presented financial performance in terms of the variance between the first quarter’s actuals against the quarterly budget, splitting the company’s income and expenditure between telecare, CCTV and head office functions.  Net profit for the quarter was broadly in line with the budget, reporting a very modest overspend of £1,779.

Reasons:

In order to fulfil its role as shareholder, on behalf of the Council, the Sub-Committee must be appraised of the financial performance of the company.

Background:

This report set out the Strategic Risk Register for Kyndi Ltd. This had been prepared by the company in a format that allows risks to be ranked and prioritsed.

The Risk Register which was regularly reviewed by the Board, was comprehensive, including closed risks and those being managed under ‘business as usual’, in addition to those which required further management action.

Significant work had been undertaken to mitigate those risks categorised as ‘high’ in quarter 1 and Kyndi Ltd no longer scored any risks as ‘high’ under its scoring convention.

An Exempt Appendix to the report set out the Kyndi Ltd Strategic Risk Register.

Reasons:

In order to fulfil its role as shareholder,on behalf of the Council, the sub-committee must be regularly updated regarding the risks affecting the company and its activity and the action being undertaken to manage those risks.