Agenda and minutes

Joint Meeting of Committees
Wednesday, 14 May 2014 7.00pm

Venue: St George's Centre, Pembroke Road, Chatham Maritime, Chatham ME4 4UH. View directions

Contact: Julie Keith, Head of Democratic Services 

Items
No. Item

9.

Election of Chairman

Minutes:

The Worshipful the Mayor of Medway (Councillor Kemp) was elected to chair the meeting.  

10.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Bright, Colman, Hewett, Irvine, Osborne and Watson and Clive Mailing (Roman Catholic voting representative on the Children and Young People Overview and Scrutiny Committee).  

11.

Declarations of disclosable pecuniary interests and other interests

A member need only disclose at any meeting the existence of a disclosable pecuniary interest (DPI) in a matter to be considered at that meeting if that DPI has not been entered on the disclosable pecuniary interests register maintained by the Monitoring Officer.

 

A member disclosing a DPI at a meeting must thereafter notify the Monitoring Officer in writing of that interest within 28 days from the date of disclosure at the meeting.

 

A member may not participate in a discussion of or vote on any matter in which he or she has a DPI (both those already registered and those disclosed at the meeting) and must withdraw from the room during such discussion/vote.

 

Members may choose to voluntarily disclose a DPI at a meeting even if it is registered on the council’s register of disclosable pecuniary interests but there is no legal requirement to do so. 

 

Members should also ensure they disclose any other interests which may give rise to a conflict under the council’s code of conduct.

 

In line with the training provided to members by the Monitoring Officer members will also need to consider bias and pre-determination in certain circumstances and whether they have a conflict of interest or should otherwise leave the room for Code reasons. 

Minutes:

Disclosable pecuniary interests

 

There were none.

 

Other interests

 

There were none.

12.

Appointment of Committee Chairmen and Vice-Chairmen (as set out in appendix A of item 8 on the agenda for the Annual Council meeting)

Minutes:

Discussion:

 

The report on the agenda for the Annual Council Meeting 14 May 2014 set out the recommendations for the appointment of Chairmen and Vice-Chairmen of Committees.

 

The Mayor proposed the recommendations as set out in paragraph 6.2 (i) of agenda item 8 on the Annual Council Meeting agenda.

 

Decision:

 

The Joint Meeting of Committees agreed the appointment of Chairmen and Vice-Chairmen of Committees as set out in Appendix A of agenda item 8 of the Annual Council Meeting agenda.

13.

Establishment and membership of Sub-Committees and the Welfare Reform Task Group (as set out in appendix B of item 8 on the agenda for the Annual Council meeting)

Minutes:

Discussion:

 

The report on the agenda for the Annual Council Meeting 14 May 2014 set out the recommendations for the establishment of Sub-Committees and Task Groups and their membership.

 

The Mayor proposed the recommendation as set out in paragraph 6.2(ii) of item 8 on the Annual Council Meeting agenda. It was noted in Appendix A to agenda item 8 that with regards to the establishment of the Licensing Hearing Panel and Licensing 1982 Act Hearing Panel, the Licensing and Safety Committee had been asked to waive the requirements of political balance in relation to these Panels as had been the practice in previous years.

 

Decision:

 

The Joint Meeting of Committees agreed that Sub-Committees (with terms of reference as set out in the Council’s constitution) and the Welfare Reform Task Group be established, with their size, allocation of seats to political groups and memberships as set out in Appendix A of item 8 of the Annual Council Meeting agenda (including the waiving of political balance in relation to the Licensing Hearing Panel and the Licensing 1982 Act Hearing Panel).