Agenda and minutes

Joint Meeting of Committees
Wednesday, 15 May 2013 7.00pm

Venue: St George's Centre, Pembroke Road, Chatham Maritime, Chatham, Kent ME4 4UH

Contact: Julie Keith, Head of Democratic Services 

Items
No. Item

9.

Election of Chairman

Minutes:

The Worshipful The Mayor of Medway (Councillor Iles) was elected to chair the meeting.  

10.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Chishti and Jim Grogan, the Roman Catholic voting representative on the Children and Young People Overview and Scrutiny Committee.

11.

Declarations of disclosable pecuniary interests

A member need only disclose at any meeting the existence of a disclosable pecuniary interest (DPI) in a matter to be considered at that meeting if that DPI has not been entered on the disclosable pecuniary interests register maintained by the Monitoring Officer.

 

A member disclosing a DPI at a meeting must thereafter notify the Monitoring Officer in writing of that interest within 28 days from the date of disclosure at the meeting.

 

A member may not participate in a discussion of or vote on any matter in which he or she has a DPI (both those already registered and those disclosed at the meeting) and must withdraw from the room during such discussion/vote.

 

Members may choose to voluntarily disclose a DPI at a meeting even if it is registered on the council’s register of disclosable pecuniary interests but there is no legal requirement to do so. 

 

In line with the training provided to members by the Monitoring Officer members will also need to consider bias and pre-determination in certain circumstances and whether they have a conflict of interest or should otherwise leave the room for Code reasons. 

Minutes:

There were none. 

12.

Committee Chairmen and Vice-Chairmen

Minutes:

Discussion:

 

The report on the agenda for the Annual Council Meeting 15 May 2013 set out the recommendations for the appointment of Chairmen and Vice-Chairmen of Committees.

 

The Mayor proposed the recommendations as set out in paragraph 7.2 (i) of agenda item 8 on the Annual Council Meeting agenda.

 

Decision:

 

The Joint Meeting of Committees agreed the appointment of Chairmen and Vice-Chairmen of Committees as set out in Appendix A of agenda item 8 of the Annual Council Meeting agenda.

13.

The Establishment and Membership of Sub-Committees and Task Groups

Minutes:

Discussion:

 

The report on the agenda for the Annual Council Meeting 15 May 2013 set out the recommendations for the establishment of Sub-Committees and Task Groups and their membership.

 

The Mayor proposed the recommendation as set out in paragraph 7.2(ii) of item 8 on the Annual Council Meeting agenda, which included a recommendation to the Licensing and Safety Committee to waive the political balance requirement in relation to the Licensing Hearing Panel and Licensing 1982 Act Hearing Panel.

 

Decision:

 

The Joint Meeting of Committees agreed that Sub-Committees (with terms of reference as set out in the Council’s constitution) and Task Groups be established, with their size, allocation of seats to political groups and memberships as set out in Appendix A of item 8 of the Annual Council Meeting agenda.

 

 

 

 

 

 

 

…………………………………………………………………………………………

Chairman of the Appointments Committee

 

Date……………………………………………………………………………………

 

 

 

 

 

…………………………………………………………………………………………

Chairman of the Audit Committee

 

Date……………………………………………………………………………………

 

 

 

 

 

………………………………………………………………………………………….

Chairman of the Business Support Overview and Scrutiny Committee

 

Date……………………………………………………………………………………

 

 

 

 

 

………………………………………………………………………………………….

Chairman of the Children and Young People Overview and Scrutiny Committee

 

Date……………………………………………………………………………………

 

 

 

 

 

 

………………………………………………………………………………………….

Chairman of the Councillor Conduct Committee

 

Date……………………………………………………………………………………

 

 

 

 

 

…………………………………………………………………………………………

Chairman of the Employment Matters Committee

 

Date……………………………………………………………………………………

 

 

 

 

………………………………………………………………………………………….

Chairman of the Health and Adult Social Care Overview and Scrutiny Committee

 

Date……………………………………………………………………………………

 

 

 

 

 

………………………………………………………………………………………….

Chairman of the Licensing and Safety Committee

 

Date……………………………………………………………………………………

 

 

 

 

 

………………………………………………………………………………………….

Chairman of the Planning Committee

 

Date……………………………………………………………………………………

 

 

 

 

 

 

………………………………………………………………………………………….

Chairman of the Regeneration, Community and Culture Overview and Scrutiny Committee

 

Date……………………………………………………………………………………

 

 

 

 

 

 

………………………………………………………………………………………….

Chairman of the School Transport and Curriculum Appeals Committee

 

Date……………………………………………………………………………………