Agenda and minutes

Health and Adult Social Care Overview and Scrutiny Committee
Thursday, 14 December 2017 6.30pm

Venue: Civic Suite - Level 2, Gun Wharf, Dock Road, Chatham ME4 4TR. View directions

Contact: Jon Pitt, Democratic Services Officer 

Items
No. Item

582.

Chairman's Announcements

Minutes:

Committee Members thanked the Interim Assistant Director of Adult Social Care for her work and support of the Committee. It was noted that this would be her final committee meeting before leaving the Council. The new permanent Director of Adult Social Care was welcomed to the Committee.

583.

Apologies for absence

Minutes:

Apologies had been received from Councillor Jan Aldous with Councillor Sylvia Griffin substituting, from Councillor Sam Craven with Councillor Tristan Osborne substituting and from Councillor Dan McDonald with Councillor Pat Cooper substituting. Apologies had also been received from Councillor Ann-Claire Howard, Councillor Mark Joy, Councillor Steve Iles and Councillor David Wildey, with no substitutes attending and from Greg Usher of Healthwatch Medway with David Laming substituting.

584.

Record of meeting pdf icon PDF 131 KB

To approve the record of the meeting held on 17 October 2017.

Minutes:

The record of the meeting held on 17 October was agreed and signed by the Chairman as a correct record. 

585.

Urgent matters by reason of special circumstances

The Chairman will announce any late items which do not appear on the main agenda but which he/she has agreed should be considered by reason of special circumstances to be specified in the report. 

Minutes:

There were none. 

586.

Declarations of interests and whipping

(A)              Disclosable pecuniary interests and other interests

 

A member need only disclose at any meeting the existence of a disclosable pecuniary interest (DPI) in a matter to be considered at that meeting if that DPI has not been entered on the disclosable pecuniary interests register maintained by the Monitoring Officer.

 

A member disclosing a DPI at a meeting must thereafter notify the Monitoring Officer in writing of that interest within 28 days from the date of disclosure at the meeting.

 

A member may not participate in a discussion of or vote on any matter in which he or she has a DPI (both those already registered and those disclosed at the meeting) and must withdraw from the room during such discussion/vote.

 

Members may choose to voluntarily disclose a DPI at a meeting even if it is registered on the council’s register of disclosable pecuniary interests but there is no legal requirement to do so.

 

Members should also ensure they disclose any other interests which may give rise to a conflict under the council’s code of conduct.

 

In line with the training provided to members by the Monitoring Officer members will also need to consider bias and pre-determination in certain circumstances and whether they have a conflict of interest or should otherwise leave the room for Code reasons.

 

(B)            Whipping

 

The Council’s constitution also requires any Member of the Committee who is subject to a party whip (ie agreeing to vote in line with the majority view of a private party group meeting) to declare the existence of the whip.

Minutes:

Disclosable pecuniary interests

 

There were none.

 

Other interests

 

Councillor Cooper declared a non-pecuniary interest in agenda item number 5, the Medway NHS Foundation Trust (MFT) Update as she had three relatives who worked at the hospital. Councillor Cooper also declared a non-pecuniary interest in agenda item number 8, the Kent and Medway Safeguarding Adults Board (KMSAB) Annual Report 2016-17 as her mother-in-law was living in a residential home in Medway. Councillor Cooper remained in the room during the discussion of both items.

587.

Medway NHS Foundation Trust (MFT) Update pdf icon PDF 128 KB

The report provides an update on the Improvement Plan developed by MFT in response to the findings of the Care Quality Commission (CQC) inspection of the Trust undertaken in November/December 2016. The report also provides updates on patient flows, Emergency Department and winter resilience, the workforce and Trust finances.

Additional documents:

Minutes:

Discussion

 

The Chief Executive of Medway NHS Foundation Trust (MFT) introduced the update. The Chair of MFT was also in attendance. A presentation was given to the Committee, the key points of which were as follows:

 

·         Good progress had been made on the “Better, Best, Brilliant” improvement programme with delivery having reached the “Best” stage.

·         Four strategic objectives underpinned “Better, Best, Brilliant” -  integrated healthcare, innovation, people and financial stability.

·         The Trust had been previously been in the bottom 10 of trusts for times for seeing, treating and admitting or discharging patients within 4 hours. Performance was now around 46th best of 138 acute trusts.

·         Improvements made had meant that patients were no longer cared for in corridors and this would not happen again in the future.

·         Figures for Delayed Transfers of Care had improved significantly and currently stood at 0. MFT was the only Trust that had been able to achieve this.

·         Performance for cancer wait times remained below target.

·         It was considered that the hospital was well prepared for winter pressures. The escalation ward was currently closed for refurbishment but it was hoped that capacity elsewhere would be sufficient to prevent it being used. Additional space in the Medical Assessment Unit was due to open before Christmas following the award of £1 million of funding.

·         The uptake of flu vaccine for this year was currently 63% compared to a final figure of 76% for the previous year. This was despite a donation being made to UNICEF for each uptake. It was acknowledged that the flu vaccine campaign would need to start earlier in the year in future in order to improve uptake.

·         £40.5 million had been spent on agency staff in the previous year, which was considered to be unsustainable. This figure had been reduced to £10 million due to successful recruitment of non-agency medical staff.

·         MFT was one of the few trusts to employ nearly 100% midwifery substantive staff against the backdrop of a national shortage. Two geriatrician appointments had been made recently.

·         The financial situation remained challenging but spending was forecast to be on plan by the end of the financial year.

·         Work was taking place with Medway NHS Clinical Commissioning Group to undertake system level transformation. The next year would be financially challenging with there being a savings target of 4%. Savings would be realised through transformation with there being continued investment in frontline services. 30 projects were currently taking place in order to identify efficiencies.

·         Staff were being kept informed of developments with efforts being made to ensure that they received information before external parties. An all day staff engagement event was planned for 26 January.

·         In relation to the Kent and Medway Specialist Vascular Services Review, it was likely that the arterial site would be located in east Kent with Medway hosting a non-arterial site. Change was needed as current provision did not meet national guidance and there was not sufficient workforce available to operate multiple sites.

·         The Kent and Medway Hyper  ...  view the full minutes text for item 587.

588.

Kent and Medway NHS and Social Care Partnership Trust (KMPT) Update pdf icon PDF 135 KB

The report provides an update on the work of Kent and Medway NHS and Social Care Partnership Trust (KMPT).

Additional documents:

Minutes:

Discussion

 

The Deputy Chief Operating Officer of Kent and Medway NHS and Social Care Partnership Trust introduced the report to provide the Committee with an update on current activities and priorities. Community Street Triage had now been operating for six months. The service was currently provided on Wednesdays, Thursdays and Fridays between the hours of 11:30am and midnight. There had been 112 referrals to the service in its first 4 months which was an average of two per day. Half of the people seen were previously known to mental health services. A review of the service would be undertaken in January or February 2018 once six months of operational data was available. It was noted that the service had diverted 89% of referrals to alternative services thus avoiding the need for section 136 detentions.

 

The Liaison Psychiatry service provided at Medway hospital was commissioned to provide a 24 hour service. An extended service was launched in October 2017 with there now being two practitioners available on each shift. The percentage of patients seen within two hours of referral had increased from just under 60% in April 2017 to 91% in October 2017. The number not seen in an hour had been 110 in April compared to 44 in October. It was acknowledged that Accident and Emergency was often not a suitable environment for people with mental health challenges. KMPT was working with Medway Foundation Trust and commissioners to create an acute care lounge for use by patients who had mental health difficulties. It was hoped that the existence of the lounge may also prevent people from having to be admitted to an acute care bed.

 

A Member asked whether the Ruby Ward, which accommodated female patients at Medway Maritime Hospital, was effective and what provision was available for older male patients. The Deputy Chief Operating Officer advised that the Orchards 16 bed ward was available for older adults in Medway and that the 16 bed Jasmin ward was located in Dartford. Ruby Ward had previously been mixed sex but this had changed due to the ward layout. Feedback from female patients suggested that they preferred it to be a single sex ward.

 

A Committee Member expressed concern that the Street Triage service did not operate on Saturday nights. The Committee was informed that the data analysed prior to commencement of the service suggested that Wednesday,  Thursday and Friday were the three days when there would be the largest demand for the service. This would be looked at again as part of the review to be undertaken in January or February 2018. It was agreed that the outcome of this review would be included in the next update to be presented to the Committee.

 

In response to a Member question, it was confirmed that the figures provided regarding waiting times for the liaison psychiatry service were unlikely to include patients who left the hospital before being seen. This would be confirmed following the Committee meeting.

 

One year previously, KMPT had been  ...  view the full minutes text for item 588.

589.

Kent and Medway Sustainability and Transformation Plan Update pdf icon PDF 93 KB

The draft Kent and Medway Health and Social Care Sustainability and Transformation Plan (STP) was published on 23 November 2016.

 

An STP update was last presented to the Committee in August 2017. This report invites the Committee to consider the attached update provided by the Kent and Medway Sustainability and Transformation Partnership.

Additional documents:

Minutes:

Discussion

 

The Project Director of the Kent and Medway Sustainability & Transformation Partnership introduced the update. A presentation was given to the Committee, the key points of which were as follows:

 

·         The Kent and Medway Sustainability and Transformation Plan (STP) was a five year plan that was being developed to cover the key aims of the NHS Five Year Forward View document. These were health and wellbeing, care and equality and finance and efficiency. A Case for Change had been developed with a refreshed version of this document due to be published in early 2018.

·         Transformation as part of the STP would be pursued around four key themes – Care Transformation, System Leadership, Productivity and Enablers.

·         Local Care was central to the delivery of the Kent and Medway STP. Local Care was a term to describe care provided out of hospital, including in primary care and adult social care. An overall model of care had been developed with specific plans now being developed for each part of Kent and Medway ahead of implementation.

·         The East Kent programme was focusing on acute provision and orthopaedics. A list of options had been developed, which included a primary option and a secondary option. It was possible that there would be a ‘new build’ offer close to the Canterbury hospital.

·         In relation to the Kent and Medway Hyper Acute and Acute Stroke Services review, an update had been presented to the Kent and Medway Joint Health Scrutiny Committee (JHOSC) on 12 December 2017. A further meeting of the JHOSC was due to take place on 22 January. This would review consultation options following approval by NHS England of the pre-consultation business case. The length of the public consultation had not yet been determined but would be for a maximum of 12 weeks.

·         Joint work had taken place across Kent and Medway in relation to planning for winter pressures.

·         Realising planned budget savings through productivity savings would be key to successfully delivering the STP. £190 million would need to be saved. The move to a strategic health commissioner for Kent and Medway would help to achieve this.

·         Accountable Care Partnerships would be established to bring together providers for local areas to facilitate collaborative working. GP practices would also be encouraged and supported to work collaboratively. Two potential geographical areas had been identified for the establishment of Accountable Care Partnerships within Kent and Medway, one in East Kent and one in Medway, North and West Kent. The latter would be led by the chief executive of KMPT.

 

A Member said that the STP work demonstrated some good innovation but was concerned that the STP was being presented primarily as a way of saving money rather than as a mechanism through which services could be improved. The Member was also concerned that health professionals had dominated the listening and engagement events held so far with relatively few members of the public or voluntary sector representatives having attended. The Member was also concerned that work to re-procure community health  ...  view the full minutes text for item 589.

590.

Kent and Medway Safeguarding Adults Board (KMSAB) Annual Report 2016-17 pdf icon PDF 139 KB

The Care Act 2014 placed Safeguarding Adults on a statutory footing. It included a requirement for e. Medway Council’s duty is met through a joint SAB with Kent County Council, the Kent and Medway Safeguarding Adults Board (KMSAB).

 

The Kent and Medway Safeguarding Adults Board provides strategic oversight to ensure that all member agencies are working together to help keep Kent and Medway's adults safe from harm and protect their rights. One of the duties placed on SABs is that they must produce an Annual Report. The KMSAB Annual Report for 2016-17 outlines the key achievements of the Board and its component agencies as well as detailing some of the challenges faced. The report also includes details of multiagency training, Safeguarding Adult activity data and analysis and defines the key priorities for 2017-2018.

 

The Annual Report was endorsed by the KMSAB on 15 September 2017 (Appendix 1). It is made available on the Board’s website.

Additional documents:

Minutes:

Discussion

 

The Interim Assistant Director of Adult Social Care introduced the report. The Committee was informed that the Care Act 2014 placed Safeguarding Adults on a statutory footing and also defined the responsibilities of local authorities and key partners.

 

Adult safeguarding boards also had a responsibility to ensure that people who did not have specific care and support needs were safeguarded as appropriate. The three main functions of the Kent and Medway Safeguarding Adults Board (KMSAB) were to produce a Strategic Plan, to publish an annual report and to undertake any required safeguarding adult reviews. Work had been undertaken locally to raise the profile of Medway to ensure that it had a strong voice within KMSAB.

 

Key achievements of the Board had included running a safeguarding awareness week in October 2016. This had been repeated recently. The awareness raising had resulted in an increase in safeguarding referrals. There had previously been a low uptake of safeguarding multi agency training. In order to address this, a training programme had been developed and a contract awarded for delivery of the training. Previous safeguarding outcomes had been utilised to inform design of the training. The number of commissioned safeguarding adults reviews had increased. As a result, a safeguarding adult review working group had been established to help ensure that reviews were carried out consistently and lessons learned.

 

Medway Council achievements had included the creation of a Medway Executive group, which was a subgroup of KMSAB. The subgroup was supported by Councillors, Medway Foundation Trust, Kent and Medway Partnership Trust, Kent Police and Kent Fire and Rescue. The focus of the subgroup was on outcomes for Medway residents.

 

The Deprivation of Liberty Safeguards (DoLS), which aims to ensure that people in care homes and hospitals are looked after in a way that does not inappropriately restrict their freedom, continued to be a risk for KMSAB. Relationships had been developed and work undertaken to ensure that restrictions put in place were properly understood by staff at all levels. The number of  DOLS applications had increased with it being anticipated that the peak had been reached. Work was required in relation to thresholds for the commencement of further investigations.

 

The profile of domestic abuse had been raised, with Adult Social Care being provided with oversite of domestic abuse incidents. Efforts were also being made to ensure that safeguarding activity was personal to the affected individual. A survey had been undertaken of people who had gone through safeguarding and there had been a significant increase in the uptake of safeguarding training. Staff from the Council and partner organisations were attending external training and bringing back the learning to share with colleagues.

 

Members of the Committee asked a number of questions which were responded to as follows:

 

Stalking, questionnaire responses and vulnerable adults – 618 people had been contacted to ascertain how best to involve them in safeguarding but only 16 responses had been received. The Interim Assistant Director of Adult Social Care said that the  ...  view the full minutes text for item 590.

591.

Draft Capital and Revenue Budget 2018/19 pdf icon PDF 282 KB

This report provides an update on progress towards setting the Council’s draft capital and revenue budgets for 2018/19. In accordance with the Constitution, Cabinet is required to develop ‘initial budget proposals’ approximately three months before finalising the budget and setting council tax levels at the end of February 2018.

 

The draft budget is based on the principles contained in the Medium Term Financial Strategy (MTFS) 2017/2022 approved by Cabinet in September and reflects the latest formula grant assumptions.

Additional documents:

Minutes:

Discussion

 

The Head of Finance Strategy introduced the report which provided an update on progress towards setting the Council’s draft capital and revenue budgets for 2018/19. It was noted that the draft budget reports were presented to each of the overview and scrutiny committees in December each year. The draft budget was based upon the principles contained in the Council’s Medium Term Financial Strategy (MTFS) 2017-2022 which had been approved by Cabinet in September.

 

A budget deficit of £4.1 million had been identified. This was significantly better than the deficit at the same stage during the previous year, which had been £11.7 million. The report presented to the Committee outlined the broad approach to addressing the budget deficit. This included the Adult Social Care Improvement Programme, the Council’s transformation programme, work of the housing company and the development of shared services. An update on this work had been presented to Cabinet in November 2017, with the final budget due to be presented to Cabinet on 6 February and Council on 22 February.

 

A Committee Member expressed concern that the report did not provide sufficient detail to enable the budget to be scrutinised in any meaningful way. The Member said that there should be an opportunity to scrutinise the proposals in more detail during quarter 3 of the year. The Member considered that there was insufficient time or opportunity to review the final budget proposals ahead of them being presented to Council and that it was therefore not possible for consideration to be given to the possibility of presenting an alternative budget. The Member also asked what planning was being undertaken for when the additional funding currently available for Adult Social Care was no longer available and said that a key priority of the Medway Development Company should be to develop and build extra care housing facilities.

 

The Head of Finance Strategy advised that that Adult Social Care funding was considered to be secure for the time being. The concern raised in relation to the Medway Development Company would be fed back accordingly. The Director of Children and Adults Services added that two new extra care housing schemes were due to be completed in the next year. It was anticipated that these would provide sufficient capacity in the short term but that there would be a need to consider longer term provision.

 

Decision

 

The Committee:

 

i)     Noted that Cabinet had instructed officers to continue to work with Portfolio Holders in formulating robust proposals to balance the budget for 2018/19 and beyond.

 

ii)    Commented on the proposals outlined in the draft capital and revenue

budgets in so far as they related to the services within the remit of the Committee for this to be fed this back to the Business Support overview and scrutiny committee in January 2018.

592.

Council Plan Performance Monitoring Report Quarter 2 2017/18 pdf icon PDF 260 KB

Medway’s Council Plan 2017/18 sets out the Council’s three priorities. This report sets out the quarter 2 2017/18 performance summary against the Council priority relevant for this Committee: Supporting Medway’s people to realise their potential.

Additional documents:

Minutes:

Discussion

 

The Assistant Director of Adult Social Care introduced the Council Plan Performance Monitoring Report for Quarter 2. Key achievements related to work in the areas of healthy weight and social isolation. It was noted that there was extra work to do in relation to ensuring that people with mental health needs were in settled accommodation and ensuring that whether a person was in settled accommodation was included in reports. There had been an overall reduction in the number of people entering residential care in both the under 65 and over 65 age groups, although there had been a small increase during the summer amongst the older age group. People entering residential care now had more complex needs than they would have had two or three years previously. Another key achievement was the significant and sustained reduction in hospital discharge Delayed Transfers of Care (DToC) with there now having been two days where the DToC figure had been 0.

 

A Member emphasised that it was important to consider the accommodation needs of people with mental health conditions whose condition was not severe enough for them to have been detained. The Member also noted that in some cases, adult children with complex needs were returning to live with their elderly parents and that such accommodation arrangements were often not suitable. The Member hoped that the recommissioning of drug and alcohol support services would help to address these issues.

 

The Director of Children and Adults acknowledged that work needed to be undertaken in this area. He also advised the Committee that the report presented incorrectly stated that the target for the uptake of direct payments to clients in receipt of ongoing services was 27%. The correct figure was 32%.  The Director also stated that it was difficult to maintain performance in percentage terms as the number of clients receiving a care package was continuously increasing. The Director of Public Health added that there had been successes in relation to Stop Smoking shops and the provision of free NHS health check to local residents. Committee Members were encouraged to help promote this service.

 

Decision

 

The Committee considered quarter 2 2017/18 performance against the measures of success used to monitor progress against the Council’s priorities.

593.

Work programme pdf icon PDF 92 KB

This item advises Members of the current work programme and allows the Committee to adjust it in the light of latest priorities, issues and circumstances. It gives Members the opportunity to shape and direct the Committee’s activities over the year. 

Additional documents:

Minutes:

Discussion

 

The Work Programme agenda item was introduced by the Democratic Services Officer. It was proposed that a paper on Assistive Reproductive Technologies that had been due to be presented to the Children and Young People Overview and Scrutiny Committee in January 2018, should instead be presented to the January meeting of the Health and Adult Social Care Overview and Scrutiny Committee. The Committee would be asked to determine whether proposed changes in relation to the provision of assistive reproductive technology services in Medway amounted to a substantial development of or variation in the provision of health services in the local authority’s area.

 

In relation to the Kent and Medway NHS Joint Overview and Scrutiny Committee (JHOSC), Bexley and East Sussex had determined that the Kent and Medway Hyper Acute and Acute Stroke Services Review amounted to a substantial development of or variation in the provision of health services in their local authority area. This would necessitate the creation of a new Joint HOSC comprising members from each of Medway, Kent, Bexley and East Sussex councils.

 

It was proposed that a meeting of the existing Kent and Medway Joint HOSC would take place on January 22 to review the public consultation proposals and site options for the stroke review with the consultation due to start soon after. To avoid any possible delay to the consultation, it was proposed that representatives of East Sussex and Bexley attend the January meeting in an informal capacity ahead of the a new Joint HOSC being constituted.

 

A Committee Member requested that the update from the South East Coast Ambulance Service, that was due to be presented to the Committee in January 2018, include how sufficient capacity would be provided for the delivery of transformed stroke and vascular services in Kent and Medway. 

 

Decision

 

The Committee:

 

a)    Considered and agreed the Work Programme, including the changes set out in the report and the additional items agreed during the meeting.

 

b)    Agreed that a report on Assistive Reproductive Technologies would be considered by the Committee in January 2018 and agreed that the Committee would be asked to determine whether the proposals amounted to a substantial development of or variation in the provision of health services in the local authority’s area.