Agenda and minutes

Cabinet - Tuesday, 7 June 2011 3.00pm

Venue: Meeting Room 2 - Level 3, Gun Wharf, Dock Road, Chatham, Kent ME4 4TR. View directions

Contact: Wayne Hemingway/Anthony Law, Democratic Services Officers 

Items
No. Item

1.

Apologies for absence

Minutes:

An apology was received from Councillor Howard Doe (Housing and Community Services). 

2.

Record of decisions pdf icon PDF 98 KB

Minutes:

The record of the meeting held on 19 April 2011 was agreed and signed by the Leader as correct.  

3.

Declarations of interest pdf icon PDF 118 KB

Minutes:

There were none.  

4.

Cabinet Advisory Groups pdf icon PDF 165 KB

Minutes:

Background:

 

This report provided details of the various Cabinet Advisory Groups which required to be re-established on an annual basis. It was noted that the proposed Medway Regeneration, Community and Culture Advisory Group would replace the Chatham Board, Medway Regeneration Advisory Group and Strood Regeneration Advisory Group. In addition, the report provided details of the proposed Children and Adults Capital Programme Cabinet Advisory Group which would review, analyse and scrutinise progress on the Children and Adults Capital Programme.

 

Decision number:

 

Decision:

65/2011

The Cabinet agreed the establishment of the Cabinet Advisory Groups with the terms of reference set out in the report and the appointment of Members to these bodies, as set out in appendix 1 to the report, for 2011/2012.

 

Reasons:

 

The establishment of these groups will support the Cabinet in decision making and the development of policies.

5.

Recruitment Freeze pdf icon PDF 392 KB

Minutes:

Background:

 

This report presented information on vacancies that officers had requested approval to commence recruitment for, following the process agreed by Cabinet on 7 January 2003 (decision number 9/2003).

 

Appendix 1 to the report provided details of the posts, with a further post being circulated under separate cover.

 

Decision number:

 

Decision:

66/2011

The Cabinet agreed to unfreeze the following posts, as detailed in Appendix 1 to the report to enable officers to commence the recruitment process:

Business Support

a)                    Administration Assistant (Complaints)

b)                    Housing Finance Assistant

c)                    Auditor

Children and Adults

d)                    Data Inputter

Regeneration, Community and Culture

e)                    URBACT II Project Assistant

f)                      Project Officer

g)                    Project Coordinator

h)                    Cleaning Operative Team Leader

 

Reasons:

 

The posts presented to Cabinet support the efficient running of the Council.

6.

Disposal of 231/233 Beechings Way and Conversion of 89 Beechings Way Into a Flat pdf icon PDF 206 KB

Minutes:

Background:

 

This report provided details of a proposal to declare two properties surplus (231 and 233 Beechings Way, Gillingham) and to provide capital funding to meet the costs of converting 89 Beechings Way, Gillingham, from office use to an affordable housing unit. The report set out the history of the properties and further information on the proposals.

 

Decision number:

 

Decision:

67/2011

The Cabinet recommended to Full Council that it makes an addition to the capital programme of £45,000 to pay for the cost of conversion once planning consent has been obtained for the conversion of 89 Beechings Way into a flat.

68/2011

The Cabinet agreed to delegate authority to the Assistant Director of Housing and Corporate Services, in consultation with the Portfolio Holder for Finance, to declare surplus 231 and 233 Beechings Way, once 89 Beechings Way has been converted into a flat and then sell 231 and 233 Beechings Way at best consideration.

 

Reasons:

 

To reduce revenue costs, reuse a void property, realise capital receipts and gain investment in the Medway area, without a reduction in affordable housing.

7.

Gateway 3 Procurement Tender Process Review and Contract Award: All Faiths Children's Community School Building Project pdf icon PDF 52 KB

Minutes:

Background:

 

This report sought permission to award a contract for a school building project, which would include additional teaching space and new hall, a new Children’s Centre and combined reception area and provide safer vehicular access and additional parking for staff and parents.

 

It was noted that Cabinet had agreed to commence procurement (Gateway 1) on 15 February 2011 and the report gave details of the procurement process, the options available and an evaluation of the tender information. An exempt appendix set out details of the whole life costings for the contract, together with the detailed tender evaluation information.

 

It was noted that the Strategic Procurement Board had considered this report on 27 May 2011 and referred to it to Cabinet for approval.

 

The Cabinet accepted this as an urgent item to enable the necessary preparations to be undertaken prior to the commencement of the works on 25 July 2011.

 

Decision number:

 

Decision:

69/2011

The Cabinet agreed to award the contract for the All Faiths’ Children’s Community School Building Project to King and Johnston.

 

Reasons:

 

The procurement will deliver the objectives outlined in the business case and summarised in section 4.1 of the report, to provide improved accommodation to enable the school offer a much improved teaching and learning environment to the children at the community school and Children’s Centre.