Agenda item

This report sets out the position regarding the overall allocation of seats on Committees. The Council is asked to approve the recommendations in paragraph 6.1 relating to Committees and other bodies to be appointed for 2023/2024 and a programme of meetings.

The Council is also asked to make recommendations to the Joint Meeting of Committees to be held immediately following the Annual Meeting of the Council, in respect of the appointment of Chairmen and Vice-Chairmen of committees and the establishment and membership of sub-committees.

Background:

This report provided details of the establishment of Council Committees and the appointment of Members to serve on Committees and other bodies and the programme of meetings.

The Council was also asked to make recommendations to the Joint Meeting of Committees to be held immediately following the Annual Meeting of the Council, in respect of the appointment of Chairmen and Vice-Chairmen of committees and the establishment and membership of sub-committees.

An Addendum report set out updates to Appendices B and C to the report. These included updated information with regards to Committee memberships and nominations and appointments to outside bodies.

Councillor Myton, supported by Councillor Hamandishe, proposed the recommendations set out in report, subject to the change that Councillor Nestorov would become a Member of the Planning Committee instead of Councillor McDonald.

Decision:

1)             The Council agreed:

a)      The establishment of committees, their size and the allocation of seats to political groups as set out in Appendix A to the report, together with terms of reference as set out in the Council’s constitution, as referenced in paragraph 3.11 of the report.

b)      To appoint the membership of each Committee as set out in Appendix B to the addendum report, subject to the change that Councillor Nestorov would become a Member of the Planning Committee instead of Councillor McDonald, including the appointment of voting and non-voting co-optees on Committees as listed.

c)      The appointments and nominations to Joint Committees, outside bodies and other bodies as set out in Appendix C to the addendum report.

d)      The timetable of meetings for the 2023/2024 municipal year as set out in Appendix D to the report.

e)      To delegate authority to the Chief Executive, in consultation with Group Whips, to vary the schedule of meetings during the 2023/2024 municipal year as required, on the basis set out in paragraph 4.6 of the report.

f)       That consultation, if required with Cabinet Advisory Groups, is waived, as set out in paragraphs 3.12 and 3.13 of the report.

2)             The Council recommended to the Joint Meeting of Committees:

a)      The appointment of Chairmen and Vice Chairmen of committees (excluding the Health and Wellbeing Board) as set out in Appendix B to the addendum report.

b)      The establishment of sub committees (with terms of reference as set out in the Council’s Constitution), their size, the allocation of seats to political groups and memberships as set out in Appendix C to the addendum report.

c)      That the requirement for political balance should be waived in respect of Licensing Hearing Panels and Licensing 1982 Act Hearing Panels and that the process for selection of the Chairman, Vice Chairman and Panel Members for these Panels should be as set out in Appendix B to the addendum report.