Agenda item

Gateway 3 Contract Award: Construction Professional Services Consultancy Framework

Minutes:

Background:

This report sought permission to award a series of framework contracts, on the basis that they passed the quality requirements outlined within the tender documentation and scored within the top eight of their respective Lots where applicable.

Members were advised that having investigated local and national framework alternatives, it had been agreed that a local framework best suited Medway Council’s priorities. It was noted that the disciplines covered by these frameworks were in frequent demand and by putting in place a framework Medway Council would be able to better monitor spend and receive better supplier performance due to the supplier relationships being built in the correct manner.

The report included details of the procurement process undertaken and the business case for establishing the framework contracts. An exempt appendix contained key information in respect of the financial analysis of the scheme, evaluation and award.

It was noted that Cabinet had approved the commencement of this requirement at Gateway 1 on 2 September 2014. This Gateway 3 Report had been approved for submission to the Cabinet after review and discussion by Corporate Management Team and the Procurement Board.

Decision number:	Decision:
130/2015	The Cabinet agreed the award of framework places to the contractors outlined in Exempt Appendix C to the report and as set out below:

Lot 1 - Project & Programme Management

Value Band 1 - £0 - £150k Construction Costs				Value Band 2 - £151k - £650k Construction Costs				Value Band 3 - £651k - £1m Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	LVS Construction Consultants	1	Project Solutions Technical Consultants	1	LVS Construction Consultants	1	Project Solutions Technical Consultants	1	LVS Construction Consultants	1	Project Solutions Technical Consultants
2	Project Solutions Technical Consultants	2	LVS Construction Consultants	2	Project Solutions Technical Consultants	2	LVS Construction Consultants	2	Project Solutions Technical Consultants	2	LVS Construction Consultants
3	Dunsfold Associates	3	Dunsfold Associates	3	Dunsfold Associates	3	Dunsfold Associates	3	Dunsfold Associates	3	Dunsfold Associates
4	Harbledown Construction	4	Harbledown Construction	4	Harbledown Construction	4	Harbledown Construction	4	Harbledown Construction	4	Harbledown Construction
5	McComb Partnership	5	McComb Partnership	5	McComb Partnership	5	McComb Partnership	5	McComb Partnership	5	McComb Partnership
6	Appleyards	6	The Clarkson Alliance	6	Appleyards	6	The Clarkson Alliance	6	Appleyards	6	The Clarkson Alliance
7	Pick Everard	7	Pellings LLP	7	Pick Everard	7	Pellings LLP	7	Airey Miller	7	Airey Miller
8	Sweet (UK) Ltd	8	Faithful & Gould	8	Sweet (UK) Ltd	8	Faithful & Gould	8	Pick Everard	8	Pellings LLP

Value Band 4 - £1m - £5m Construction Costs				Value Band 5 - £5m+ Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	LVS Construction Consultants	1	Project Solutions Technical Consultants	1	Dunsfold Associates	1	Dunsfold Associates
2	Project Solutions Technical Consultants	2	LVS Construction Consultants	2	McComb Partnership	2	McComb Partnership
3	Dunsfold Associates	3	Dunsfold Associates	3	Appleyards	3	The Clarkson Alliance
4	Harbledown Construction	4	Harbledown Construction	4	Airey Miller	4	Airey Miller
5	McComb Partnership	5	McComb Partnership	5	Pick Everard	5	Sweet (UK)
6	Appleyards	6	The Clarkson Alliance	6	Sweet (UK) Ltd	6	Faithful & Gould
7	Airey Miller	7	Airey Miller	7	Faithful & Gould	7	Keegans
8	Pick Everard	8	Pellings LLP	8	Keegans	8	Mouchel Ltd

Lot 2 - Regeneration / Landscaping / Artisan

Value Band 1 - £0 - £150k Construction Costs				Value Band 2 - £151k - £650k Construction Costs				Value Band 3 - £651k - £1m Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	Mouchel Ltd	1	Mouchel Ltd	1	Mouchel Ltd	1	Mouchel Ltd	1	Mouchel Ltd	1	Mouchel Ltd
2	EC Harris	2	EC Harris	2	EC Harris	2	EC Harris	2	EC Harris	2	EC Harris
3	IBI	3	IBI	3	IBI	3	IBI	3	IBI	3	IBI
4	Tibbalds Planning & Urban Design	4	Tibbalds Planning & Urban Design	4	Tibbalds Planning & Urban Design	4	Tibbalds Planning & Urban Design	4	Tibbalds Planning & Urban Design	4	Tibbalds Planning & Urban Design

Value Band 4 - £1m - £5m Construction Costs				Value Band 5 - £5m+ Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	Mouchel Ltd	1	Mouchel Ltd	1	Mouchel Ltd	1	Mouchel Ltd
2	EC Harris	2	EC Harris	2	EC Harris	2	EC Harris
3	IBI	3	IBI	3	IBI	3	IBI
4	PCKO Architects	4	PCKO Architects	4	PCKO Architects	4	PCKO Architects
5	PRP	5	PRP	5	PRP	5	PRP
6	Tibbalds Planning & Urban Design	6	Tibbalds Planning & Urban Design	6	Tibbalds Planning & Urban Design	6	Tibbalds Planning & Urban Design

Lot 3 - Architectural Design

Value Band 1 - £0 - £150k Construction Costs				Value Band 2 - £151k - £650k Construction Costs				Value Band 3 - £651k - £1m Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	Mouchel Ltd	1	CC Studio Architects	1	Mouchel	1	CC Studio	1	Mouchel	1	CC Studio Architects
2	Fulkers	2	Mouchel Ltd	2	Fulkers	2	Mouchel	2	Fulkers	2	Mouchel
3	Clay Architects	3	Fulkers	3	Clay Architects	3	Fulkers	3	Clay Architects	3	Fulkers
4	Pick Everard	4	Clay Architects	4	HMY	4	HMY	4	HMY	4	HMY
5	Pellings LLP	5	Pellings LLP	5	Pick Everard	5	Clay Architects	5	Pick Everard	5	Clay Architects
6	CC Studio Architects	6	Playle & Partnership	6	Pellings LLP	6	Pellings LLP	6	Pellings LLP	6	Pellings LLP
7	Playle & Partnership	7	Pick Everard	7	CC Studio	7	Playle & Partnership	7	CC Studio Architects	7	Playle & Partnership
8	Frankham Consultancy	8	Frankham Consultancy	8	Playle & Partnership	8	Pick Everard	8	Playle & Partnership	8	Pick Everard

Value Band 4 - £1m - £5m Construction Costs				Value Band 5 - £5m+ Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	Mouchel	1	CC Studio Architects	1	Mouchel	1	CC Studio Architects
2	Fulkers	2	Mouchel	2	Clay Architects	2	Mouchel
3	Clay Architects	3	Fulkers	3	HMY	3	HMY
4	HMY	4	HMY	4	Pick Everard	4	Clay Architects
5	Pick Everard	5	Clay Architects	5	CC Studio Architects	5	Playle & Partnership
6	Pellings LLP	6	Pellings LLP	6	Playle & Partnership	6	Bond Bryan Architects
7	CC Studio Architects	7	Playle & Partnership	7	Bond Bryan Architects	7	Pick Everard
8	Playle & Partnership	8	Pick Everard	8	Frankham Consultancy	8	Frankham Consultancy

Lot 4 - Sustainability & Environment

Value Band 1 - £0 - £150k Construction Costs				Value Band 2 - £151k - £650k Construction Costs				Value Band 3 - £651k - £1m Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	WYG Environment Planning Transport	1	WYG Environment Planning Transport	1	WYG Environment Planning Transport	1	WYG Environment Planning Transport	1	WYG Environment Planning Transport	1	WYG Environment Planning Transport
2	EC Harris	2	EC Harris	2	EC Harris	2	EC Harris	2	EC Harris	2	EC Harris
3	RSK	3	RSK	3	RSK	3	RSK	3	RSK	3	RSK
4	Pick Everard	4	Frankham Consultancy Group	4	Pick Everard	4	Frankham Consultancy Group	4	Pick Everard	4	Frankham Consultancy Group
5	Frankham Consultancy Group	5	Pick Everard	5	Frankham Consultancy Group	5	Pick Everard	5	Frankham Consultancy Group	5	Pick Everard
6	Climate Energy	6	Climate Energy	6	Climate Energy	6	Climate Energy	6	Climate Energy	6	Climate Energy
7	Tim Moya Associates	7	Tim Moya Associates	7	Tim Moya Associates	7	Tim Moya Associates	7	Tim Moya Associates	7	Tim Moya Associates

Value Band 4 - £1m - £5m Construction Costs				Value Band 5 - £5m+ Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	WYG Environment Planning Transport	1	WYG Environment Planning Transport	1	WYG Environment Planning Transport	1	WYG Environment Planning Transport
2	EC Harris	2	EC Harris	2	EC Harris	2	EC Harris
3	RSK	3	RSK	3	RSK	3	RSK
4	Pick Everard	4	Frankham Consultancy Group	4	Pick Everard	4	Frankham Consultancy Group
5	Frankham Consultancy Group	5	Pick Everard	5	Frankham Consultancy Group	5	Pick Everard
6	Climate Energy	6	Climate Energy	6	Climate Energy	6	Climate Energy
7	PRP	7	PRP	7	PRP	7	PRP
8	Tim Moya Associates	8	Tim Moya Associates	8	Tim Moya Associates	8	Tim Moya Associates

Lot 5 - Valuation & Market Analysis

Value Band 1 - £0 - £150k Construction Costs				Value Band 2 - £151k - £650k Construction Costs				Value Band 3 - £651k - £1m Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	Mouchel Ltd	1	Mouchel Ltd	1	Mouchel Ltd	1	Mouchel Ltd	1	Mouchel Ltd	1	Mouchel Ltd
2	Harrisons Chartered Surveyors	2	Harrisons Chartered Surveyors	2	Harrisons Chartered Surveyors	2	Harrisons Chartered Surveyors	2	Harrisons Chartered Surveyors	2	Harrisons Chartered Surveyors
3	BNP Paribas Real Estate	3	BNP Paribas Real Estate	3	BNP Paribas Real Estate	3	BNP Paribas Real Estate	3	BNP Paribas Real Estate	3	BNP Paribas Real Estate

Value Band 4 - £1m - £5m Construction Costs				Value Band 5 - £5m+ Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	Mouchel Ltd	1	Mouchel Ltd	1	Mouchel Ltd	1	Mouchel Ltd
2	Harrisons Chartered Surveyors	2	Harrisons Chartered Surveyors	2	Harrisons Chartered Surveyors	2	Harrisons Chartered Surveyors
3	BNP Paribas Real Estate	3	BNP Paribas Real Estate	3	BNP Paribas Real Estate	3	BNP Paribas Real Estate

Lot 6 - Mechanical / Electrical / Building Services

Value Band 1 - £0 - £150k Construction Costs				Value Band 2 - £151k - £650k Construction Costs				Value Band 3 - £651k - £1m Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	Frankham Consultancy	1	Frankham Consultancy	1	Frankham Consultancy	1	Frankham Consultancy	1	Frankham Consultancy		1	Frankham Consultancy
2	Pick Everard	2	Pick Everard	2	Pick Everard	2	Norman Bromley Partnership	2	Picked Everard		2	Norman Bromley Partnership
3	Mouchel	3	Mouchel	3	Norman Bromley Partnership	3	Pick Everard	3	Norman Bromley Partnership		3	Picked Everard
4	Chapman BDSP	4	Chapman BDSP	4	Mouchel	4	WYG Environment Planning Transport	4	Mouchel		4	WYG Environment Planning Transport
5	Bailey Partnership	5	Bailey Associates	5	Chapman BDSP	5	Mouchel	5	Chapman BDSP		5	Mouchel
6	Bailey Associates	6	Bailey Partnership	6	WYG Environment Planning Transport	6	Chapman BDSP	6	WYG Environment Planning Transport		6	Chapman BDSP
7	PCS Consulting Services	7	CBG Consultants	7	Bailey Partnership	7	Bailey Associates	7	Bailey Partnership		7	Bailey Associates
8	CBG Consultants	8	PCS Consulting Services	8	Bailey Associates	8	Bailey Partnership	8	Bailey Associates		8	Bailey Partnership

Value Band 4 - £1m - £5m Construction Costs				Value Band 5 - £5m+ Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	Frankham Consultancy Group	1	Frankham Consultancy Group	1	Frankham Consultancy Group	1	Frankham Consultancy Group
2	Pick Everard	2	Norman Bromley Partnership	2	Pick Everard	2	Norman Bromley Partnership
3	Norman Bromley Partnership	3	Pick Everard	3	Norman Bromley Partnership	3	Pick Everard
4	Mouchel Ltd	4	WYG Environment Planning Transport	4	Mouchel Ltd	4	WYG Environment Planning Transport
5	Baily Garner	5	Mouchel Ltd	5	Baily Garner	5	Mouchel Ltd
6	Chapman BDSP	6	Baily Garner	6	Chapman BDSP	6	Baily Garner
7	WYG Environment Planning Transport	7	Chapman BDSP	7	WYG Environment Planning Transport	7	Chapman BDSP
8	Bailey Partnership	8	Bailey Associates	8	Bailey Partnership	8	Bailey Associates

Lot 7 - Quantity Surveying

Value Band 1 - £0 - £150k Construction Costs				Value Band 2 - £151k - £650k Construction Costs				Value Band 3 - £651k - £1m Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	Harbledown Construction	1	Harbledown Construction	1	Harbledown Construction	1	Harbledown Construction	1	Harbledown Construction	1	Harbledown Construction
2	McComb partnership	2	McComb partnership	2	McComb Partnership	2	McComb Partnership	2	McComb Partnership	2	McComb Partnership
3	Mouchel	3	Mouchel	3	Mouchel	3	Mouchel	3	Mouchel	3	Mouchel
4	Frankham Consultancy	4	Frankham Consultancy	4	Frankham Consultancy	4	Frankham Consultancy	4	Frankham Consultancy	4	Frankham Consultancy
5	Keegans	5	Keegans	5	Keegans	5	Keegans	5	Keegans	5	Keegans
6	Playle & Partnerships	6	NJC	6	Playle & Partnerships	6	NJC	6	Playle & Partnerships	6	NJC
7	Woodley Coles LLP	7	Woodley Coles LLP	7	Woodley Coles LLP	7	Woodley Coles LLP	7	Woodley Coles LLP	7	Woodley Coles LLP
8	Moreton Hayward	8	Playle & Partnerships	8	Moreton Hayward	8	Playle & Partnerships	8 =	Moreton Hayward	8	Playle & Partnerships
								8 =	Appleyards

Value Band 4 - £1m - £5m Construction Costs				Value Band 5 - £5m+ Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	Harbledown Construction	1	Harbledown Construction	1	Mouchel	1	Mouchel
2	Mouchel	2	Mouchel	2	Frankham Consultancy	2	Frankham Consultancy
3	Frankham Consultancy	3	Frankham Consultancy	3	Keegans	3	Keegans
4	Keegans	4	Keegans	4	Playle & Partnership	4	Woodley Coles LLP
5	Playle & Partnership	5	Woodley Coles LLP	5	Woodley Coles LLP	5	Playle & Partnership
6	Woodley Coles LLP	6	Playle & Partnership	6	Appleyards	6	Appleyards
7	Appleyards	7	Appleyards	7	Moreton Hayward	7	Moreton Hayward
8	Moreton Hayward	8	Moreton Hayward	8	Pick Everard	8	Airey Miller Partnership

Lot 8 - Building Surveying

Value Band 1 - £0 - £150k Construction Costs				Value Band 2 - £151k - £650k Construction Costs				Value Band 3 - £651k - £1m Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	Project Solutions Technical Consultants	1	Project Solutions Technical Consultants	1	Project Solutions Technical Consultants	1	Project Solutions Technical Consultants	1	Francis & Reardon	1	Francis & Reardon
2	LVS Construction Consultants	2	LVS Construction Consultants	2	LVS Construction Consultants	2	LVS Construction Consultants	2	Fulkers	2	Harbledown Construction
3	Francis & Reardon	3	Francis & Reardon	3	Francis & Reardon	3	Francis & Reardon	3	Harbledown Construction	3	Fulkers
4	Fulkers	4	Harbledown Construction	4	Fulkers	4	Harbledown Construction	4	Pierce Hill Property Services	4	Pierce Hill Property Services
5	Harbledown Construction	5	Fulkers	5	Harbledown Construction	5	Fulkers	5	Frankham Consultancy	5	Frankham Consultancy
6	Pierce Hill Property Services	6	Pierce Hill Property Services	6	Pierce Hill Property Services	6	Pierce Hill Property Services	6	WYG Environment Planning Transport	6	Keegans
7	Frankham Consultants	7	Frankham Consultants	7	Frankham Consultants	7	Frankham Consultants	7	Keegans	7	Playle & Partnership
8	WYG Environment Planning Transport	8	Keegans	8	WYG Environment Planning Transport	8	Keegans	8	Playle & Partnership	8	Sweet (UK)

Value Band 4 - £1m - £5m Construction Costs				Value Band 5 - £5m+ Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	Francis & Reardon	1	Francis & Reardon	1	Francis & Reardon	1	Francis & Reardon
2	Fulkers	2	Harbledown Construction	2	Frankham Consultancy	2	Frankham Consultancy
3	Harbledown Construction	3	Fulkers	3	WYG Environment Planning Transport	3	Keegans
4	Pierce Hill Property Services	4	Pierce Hill Property Services	4	Keegans	4	Playle & Partnership
5	Frankham Consultants	5	Frankham Consultants	5	Playle & Partnership	5	Mouchel
6	WYG Environment Planning Transport	6	Keegans	6	Mouchel	6	Appleyards
7	Keegans	7	Playle & Partnerships	7	Appleyards	7	Airey Miller Partnership
8	Playle & Partnerships	8	Sweet (UK)	8	Pick Everard	8	Pellings LLP

Lot 9 - Multi Discipline Services

Value Band 1 - £0 - £150k Construction Costs				Value Band 2 - £151k - £650k Construction Costs				Value Band 3 - £651k - £1m Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	Project Solutions Technical Consultants	1	Project Solutions Technical Consultants	1	Project Solutions Technical Consultants	1	Project Solutions Technical Consultants	1	Harbledown Construction	1	Harbledown Construction
2	Harbledown Construction	2	Harbledown Construction	2	Harbledown Construction	2	Harbledown Construction	2	Keegans	2	Keegans
3	Keegans	3	Keegans	3	Keegans	3	Keegans	3	Mouchel	3	Mouchel
4	Mouchel Ltd	4	Mouchel Ltd	4	Mouchel Ltd	4	Mouchel Ltd	4	Pellings LLP	4	Pellings LLP
5	Pellings LLP	5	Pellings LLP	5	Pellings LLP	5	Pellings LLP	5	Frankham Consultancy	5	Frankham Consultancy
6	Frankham Consultancy Group	6	Frankham Consultancy Group	6	Frankham Consultancy Group	6	Frankham Consultancy Group	6	Pick Everard	6	ECD Architects
7	Pick Everard	7	ECD Architects	7	Pick Everard	7	ECD Architects	7	NPS Property Consultants	7	NPS Property Consultants
8	NPS Property Consultants	8	NPS Property Consultants	8	NPS Property Consultants	8	NPS Property Consultants	8	ECD Architects	8	Bailey Partnership

Value Band 4 - £1m - £5m Construction Costs				Value Band 5 - £5m+ Construction Costs
Client's Office		Consultant's Office		Client's Office		Consultant's Office
1	Harbledown Construction	1	Harbledown Construction	1	Keegans	1	Keegans
2	Keegans	2	Keegans	2	Mouchel	2	Mouchel
3	Mouchel	3	Mouchel	3	Pellings LLP	3	Pellings LLP
4	Pellings LLP	4	Pellings LLP	4	Frankham Consultancy	4	Frankham Consultancy
5	Frankham Consultancy	5	Frankham Consultancy	5	Pick Everard	5	ECD Architects
6	Pick Everard	6	ECD Architects	6	NPS Property Consultants	6	NPS Property Consultants
7	NPS property Consultants	7	NPS property Consultants	7	ECD Architects	7	Bailey Partnership
8	ECD Architects	8	Bailey Partnership	8	Bailey Partnership	8	Pick Everard

Reasons:

The decision is based on having completed an OJEU compliant restricted process which going forward will streamline the tendering process and provide pricing granularity for upcoming consultancy requirements.

Supporting documents:

Gateway 3 Contract Award: Construction Professional Services Consultancy Framework, item 13. PDF 46 KB