Agenda and minutes

Health and Wellbeing Board - Tuesday, 12 September 2017 4.00pm

Venue: Meeting Room 2 - Level 3, Gun Wharf, Dock Road, Chatham, Kent ME4 4TR. View directions

Contact: Jon Pitt, Democratic Services Officer 

No. Item


Apologies for absence


Apologies for absence were received from Councillor Howard Doe, Councillor Gary Etheridge, Councillor Vince Maple, Councillor Stuart Tranter, Ann Domeney, Deputy Director of Children and Adults, Ian Sutherland, Director of Children and Adults Services, Dr Peter Green, Clinical Chair of Medway CCG and from Caroline Selkirk, Accountable Officer of Medway CCG.


Record of meeting pdf icon PDF 190 KB

To approve the record of the meeting held on 27 June 2017.  


The record of the meeting held on 27 June 2017 was approved and signed by the Chairman as a correct record.


Urgent matters by reason of special circumstances

The Chairman will announce any late items which do not appear on the main agenda but which he/she has agreed should be considered by reason of special circumstances to be specified in the report. 


The Chairman advised that he had agreed to accept Appendix 1 of the Better Care Fund agenda item (item number 6) as an urgent item, because he was of the opinion that it should be considered as a matter of urgency, as permitted under section 100B of the Local Government Act 1972.


Discussion of the item would enable the Board to discuss the Better Care Fund Plan 2017-19 to enable timely feedback to be provided to NHS England.


Declarations of disclosable pecuniary interests and other interests

A member of the Board need only disclose at any meeting the existence of a disclosable pecuniary interest (DPI) in a matter to be considered at that meeting if that DPI has not been entered on the disclosable pecuniary interests register maintained by the Monitoring Officer.


A member disclosing a DPI at a meeting must thereafter notify the Monitoring Officer in writing of that interest within 28 days from the date of disclosure at the meeting.


A member may not participate in a discussion of or vote on any matter in which he or she has a DPI (both those already registered and those disclosed at the meeting) and must withdraw from the room during such discussion/vote.


Board members may choose to voluntarily disclose a DPI at a meeting even if it is registered on the council’s register of disclosable pecuniary interests but there is no legal requirement to do so.


Members should also ensure they disclose any other interests which may give rise to a conflict under the council’s code of conduct.


In line with the training provided by the Monitoring Officer members will also need to consider bias and pre-determination in certain circumstances and whether they have a conflict of interest or should otherwise leave the room for Code reasons.


Disclosable pecuniary interests


There were none.


Other interests


There were none.  


Chairman's Announcement


The Chairman of the Board announced that he had attended a Dementia Summit, hosted by Medway NHS Clinical Commissioning Group. This had focused on support for people living with dementia in Medway. It had been pleasing to see such a wide range of organisations, including Medway Council, health providers and voluntary sector organisations represented. It was noted that transport firm Arriva would be undertaking a travelling workshop around the Medway towns which would demonstrate how its staff were becoming dementia friendly. Emergency services were also working  together as part of a dementia joint declaration of interest.


The Chairman announced that the possibility of establishing a joint Health and Wellbeing Board had been discussed with Kent County Council. It was proposed that such an arrangement would cover Medway, North and West Kent. It was noted that there was a statutory requirement for Medway to have a Health and Wellbeing Board and that the proposals for any joint arrangement were in their infancy. It was also noted that any establishment of a joint Health and Wellbeing Board would not detract from the priority focus areas in Medway, which included smoking and obesity.


Medway Young Persons' Wellbeing Service Mobilisation and Annual Local Transformation Plan Refresh pdf icon PDF 264 KB

This report provides an update to Health and Wellbeing Board concerning the mobilisation of the Medway Young Persons’ Wellbeing Service which NELFT will be providing in Medway from 1 September 2017.


The report also describes the timetable for implementation of the new service and delivery model.


In line with national assurance requirements from NHS England, a refreshed Local Transformation Plan for Children and Young People’s Mental Health and Wellbeing is provided in Appendix 1 for review and consideration by Health and Wellbeing Board.


Nationally, Health and Wellbeing Boards are required to have oversight of Local Transformation Plans and to offer endorsement, prior to their publication and submission to NHS England.

Additional documents:




The Programme Lead – Targeted Services,Children’s 0-25 Commissioning Team introduced the report. Extensive consultation and market engagement work had been completed in relation to the proposed service model for the new Medway Young Person’s Wellbeing Service. Procurement had been completed in April 2017 with the contract having been awarded to NELFT (Formerly North East London NHS Foundation Trust). Following a four month mobilisation period, NELFT had become the service provider on 1 September. The new service would be locally accountable but would also benefit from strategic links to Kent, with NELFT also providing the Kent Children and Young People’s Mental Health Service and the Kent and Medway all-age Eating Disorder Service.


The Consultant Clinical Psychologist from NELFT introduced a presentation on the Medway Young Persons’ Wellbeing Service (YPWS), the key points of which were as follows:


·         Historically there had been a clear division between Tier 2 and Tier 3 CAMHS provision with local authorities tending to provide Tier 2 services and the NHS being responsible for Tier 3 provision. This meant that service provision was not always joined up. The aim was to provide a single service, as had been successfully undertaken in Essex.

·         Tier 3 CAMHS services were for the more severe and enduring mental health issues, while Tier 2 provision was for less serious cases that tended to be related to emotional wellbeing.

·         It was recognised that the CAMHS workforce needed further development and that recruitment was difficult. There was also a need to better connect mental and physical health services and to improve access to emotional health and wellbeing services.

·         A staff consultation was currently being undertaken with staff transferring from previous providers.

·         All staff had been given a 4g enabled laptop and a mobile to enable them to work from any location.

·         The service aimed to enable young people to be seen as close to home as possible.

·         NELFT was keen to engage with young people. Youth ambassadors had been recruited in other areas with a similar approach being planned for Medway. Engagement with schools was also important.

·         Work was being undertaken to provide services digitally. This included NELFT working with Big White Wall, an online only provider of mental health services. A young person’s mental health app had been developed to signpost young people to appropriate sources of help. The use of social media was also becoming increasingly important. ‘Mylife’ workshop sessions with schools could be filmed and digitised for use by other young people.

·         CAMHS provision did not receive enough funding at national level to enable needs to fully met using traditional service delivery models. Therefore, services would need to be delivered using different methods.

·         The Children and Young People's Improving Access to Psychological Therapies programme (CYP IAPT) was a national programme to improve access to psychological therapies. A number of related training courses were available in London which staff in Medway would be able to benefit from.

·         Having a five year contract for service delivery would  ...  view the full minutes text for item 302.


Better Care Fund pdf icon PDF 215 KB

This report presents Medway’s Better Care Fund plan for 2017 – 2019.

Additional documents:




The Head of Adults’ (25+) Partnership Commissioning and the Better Care Fund (BCF) introduced the report. The Narrative Plan Template (Appendix 1 of the supplementary agenda) set out the detail of the Better Care Fund (BCF) Plan 2017-19. There were four national conditions that the BCF Plan must meet including the requirement for it to be jointly agreed between Medway Council and NHS Medway CCG and endorsed by the Health and Wellbeing Board. Risk management was an integral part of the Plan.


The Narrative Plan template had already been submitted to NHS England as the submission deadline for this was 11 September. Confirmation of whether NHS England had assured the Plan was due in early October with the Association of Directors of Adult Social Services supporting the assurance process. The Plan also set out additional iBCF funding allocated to local authorities. 


The five priority areas set out within the Plan were local models of care; rationalisation of estates, including the co-location of frontline and back office staff; joint commissioning; digital road map and; communications and engagement.


Future plans included further work on the community discharge process with a focus on reducing Delays to Transfer of Care (DToC), the move to the provision of 7 day services and the introduction of trusted assessments as part of the discharge process.


The Assistant Director of Commissioning, Business and Intelligence informed the Board that the Narrative Plan Template had been provided late because of the significant delay in NHS England providing the information to enable its completion. The Plan had been due to be presented to the Board in advance of submission to NHS England but this had not been possible due to the delay. NHS England had therefore been advised that confirmation of whether the Board had supported the Plan would be provided separately.


A Board Member asked what the Three Conversation Approach was. The Interim Assistant Director of Adult Social Care advised that this was an evidence based approach that focused on what service users could do rather than on what they could not. The first conversation considered how the person could be supported to maintain a good quality of life. The second conversation was for those in crisis to enable urgent matters to be dealt with until they became stable again. The third conversation was for those with ongoing support needs. A 13 week pilot had been undertaken and the outcomes of this had been positive.


A Member considered the development of the Plan to be a good piece of work. They were concerned about long term financial stability and asked whether Medway’s monetary contribution was funded by Government grant.


Officers advised that before the introduction of iBCF, all funding was from existing budgets. The iBCF funding announced in the Budget was additional funding that had been included in the overall budget of the BCF.


A Member expressed concern that GPs appeared to be being moved from  Balmoral Healthy Living Centre to Medway Hospital and that this  ...  view the full minutes text for item 303.


DERiC (Developing and Empowering Resources in Communities) pdf icon PDF 123 KB

This report provides the Board with an overview of DERiC ahead of a more detailed report being presented to a future Board meeting.




The Head of Adults’ (25+) Partnership Commissioning and the Better Care Fund (BCF) and the Interim Director of Adult Social Care introduced the report. The were two DERiC areas, Walderslade (WALT) and Hoo (WhooCares), which were both now fully operational. It was proposed that a further report be presented to the Board in February 2018. This would provide examples of what the programme had delivered. It was also proposed that the Directors of each organisation would be asked to attend the meeting.


£150,000 of Council funding had been given to WALT and WhooCares for a six year period. The organisations were encouraged to identify alternative sources of funding to enable them to become self-sustainable. In total, 80 people had been supported encompassing 1464 volunteer hours. The activities undertaken aimed to prevent people from requiring traditional Adult Social Care provision.


Proposed revisions to the business plans of the two organisations would look at four main focus areas. These were prevention; carers and support for carers; how to maximise income and make the best use of direct payments and; long term care.


A Member asked whether there was yet sufficient evidence available to support the development of similar arrangement across Medway. Officers advised that it should be possible to determine this by the end of the financial year. It was noted that the existing initiatives had prevented Adult Social Care costs being incurred of approximately £22,000 to date.




The Board noted the update provided and noted that a more detailed report would be presented to the Board at the February 2018 meeting.


Medway Mental Health Strategy pdf icon PDF 126 KB

This report provides the Board with an overview of the development of the Medway Mental Health Strategy ahead of the draft strategy being presented to a future meeting.

Additional documents:




The update was introduced by the Head of Mental Health Commissioning at NHS Medway CCG. Work on development of the Medway Mental Strategy was on-going. An advisory group had been set up which was meeting every four weeks. Stakeholder analysis was being undertaken and the current mental health provision in Medway mapped. The Public Health Team at Medway Council was due to be providing a refreshed Joint Strategic Needs Assessment (JSNA) chapter on mental health. This had originally been due in July. The Council’s Director of Public Health advised that, following the recent National Mental Health Concordat there were new data requirements. These needed to be reviewed ahead of completion of the JSNA chapter.


A Board Member was concerned about Section 136 provision. Section 136 of the Mental Health Act enables Police to take a person to a place of safety where the person is believed to be suffering from a mental illness and is in immediate need of treatment or care. The Member was concerned that within Medway there was no alternative to accommodating people in Police cells and sought reassurance that this would be addressed as part of the Strategy. The Board was informed that a Kent and Medway wide steering group had been established as part of the Mental Health Concordat and that a North Kent Concordat group had been established. This would be looking at places of safety. There were already five safe suites for people to be taken to in Kent, although the nearest one to Medway was in Dartford. It was hoped that the use of Street Triage in Medway, which saw a mental health nurse going out on patrol with a Police Officer, would help to reduce the need for Section 136 powers to be used.


In response to a question about how the Children’s Wellbeing Service (a separate item on the agenda) would link to the Mental Health Strategy, officers advised that the Children’s Wellbeing Service had been re-procured and that it had not yet been determined whether the Strategy would cover children and young people. There was a need to link to existing CAMHS provision and to help ensure effective transition from children’s to adult services. Tackling health issues was increasingly about prevention and promoting wellness rather than simply dealing with illness.


It was clarified that Red Zebra was a company that undertook communications and engagement for NHS Medway Clinical Commissioning Group.


A Member considered the report to be informative and that the work being undertaken was looking to keep people well and to reduce the need for admission to acute care facilities. However, the fact that Medway had lost its acute mental health facility was wrong and he was keen to see provision of an acute facility in Medway once again. The Member considered that the needs of families had not been considered and that promised transport provision for family members to see their relatives at out of area facilities had not materialised. The Member was also concerned that  ...  view the full minutes text for item 305.


Work Programme pdf icon PDF 129 KB

This report advises the Board of the forward work programme for discussion in the light of latest priorities, issues and circumstances. It gives the Board an opportunity to shape and direct the Board’s activities.


Additional documents:




The Democratic Services Officer introduced the report. Since the last meeting, NHS England had confirmed that their decision to only attend meetings when specifically requested to do so applied to all Health and Wellbeing Boards. NHS England will still be required to participate in the development of the Joint Strategic Needs Assessment and the Joint Health and Wellbeing Strategy and have also indicated that they would be prepared to attend in relation to other items where specifically requested.


At the June 2017 Board meeting it had been discussed whether a report on the activity of NHS Medway CCG Primary Care Commissioning Committee should be presented to the Board. It had been agreed at the Board’s pre-agenda meeting that this should be widened to include the CCG’s wider operating plan and that this would be presented to the February 2018 meeting.


Since the pre-agenda meeting it had been requested that the Better Births Implementation Plan be presented to the November meeting as well as an item on a Time Credits scheme.


It was requested that an update on air quality would be added to the work programme for the February 2018 meeting and for this to include update on Four Elms Hill and the A2 corridor.




The Board agreed the work programme, subject to the changes noted in the report and agreed during the meeting and further agreed that an update on air quality would be added to the Work Programme for the February 2018 meeting.