Agenda and minutes
PDF 109 KBVenue: Swale Borough Council, Swale House, East Street, Sittingbourne, Kent ME10 3HT.
Contact: Michael Turner 01634 332 817
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Apologies for absence Minutes: There were no apologies for absence. |
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Election of Chairman Minutes: Decision:
Councillor Lewin was elected Chairman for the 2015/2016 municipal year.
Councillor Lewin in the Chair.
The Chairman welcomed Councillor Cubitt to his first meeting of the Joint Committee.
The Chairman for 2014/2015 (Councillor Chitty) asked that members’ thanks be placed on record for the hard work and dedication of the building control partnership team and the people who supported the Joint Committee. She also asked for the Committee’s thanks to be conveyed to Councillor Burden for his positive contributions over the years.
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Election of Vice-Chairman Minutes: Decision:
Councillor Cubitt was elected Vice-Chairman for the 2015/2016 municipal year.
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To approve the record of the meeting held on 25 March 2015. Minutes: The record of the meeting held on 25 March 2015 was agreed as a correct record and signed by the Chairman. |
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Declarations of interests Members are invited to declare any interests in relation to any agenda item in accordance with the Code of Conduct adopted by their Authority Minutes: There were no declarations of interest. |
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Urgent matters by reason of special circumstances The Chairman will announce any late items which do not appear on the main agenda but which he/she has agreed should be considered by reason of special circumstances to be specified in the report. Minutes: There were no urgent matters. |
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Final Outturn and Statement of accounts 2014/15 The report addresses the requirement for the Joint Committee to approve the draft Statement of Accounts for the 2014-2015 financial year.
Minutes:
Decisions:
The South Thames Gateway Building Control Joint Committee:
(a) noted the outturn for 2014-15 and respective partner contributions as presented in section 2.2 of the report.
(b) approved the Statement of Accounts, as presented at Appendix 1 to the report.
(c) requested that the Chairman and the Monitoring Officer of the South Thames Gateway Building Control Partnership sign the Statement of Accounts as appropriate.
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South Thames Gateway Building Control Partnership Annual Report
This report seeks to inform Members of the performance and financial information for the year 2014/15.
Minutes: Discussion:
With regard to the suggestion that some of the surplus be used to fund a pay increase for staff the Director advised that he would report back to the next meeting with more information regarding this proposal and would consider a number of options in consultation with the Assistant Director Organisational Services. Whilst it is was the case that surveyors had received a market premia last year that was as a consequence of the recruitment exercise not as a result of a reward for the team’s efforts over the years.
Decision:
The South Thames Gateway Building Control Joint Committee:
(a) noted the contents of the report
(b) approved the use of the reserve to pay for the consultancy and legal advice into the proposal to move the consultancy into a local authority company and also be used to deliver a new website with smart technology and enabling customer self-service, subject to a report to the next meeting on costings
(c) requested a report to the next meeting on the possibility of using some of the surplus to fund a pay increase for the technical administration team |
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South Thames Gateway Building Control Business Plan This report seeks agreement to the South Thames Gateway Building Control Partnership’s Business Plan and Service Delivery Documentation for 2015-2018.
Additional documents:
Minutes: Discussion:
Decision:
The Joint Committee agreed to adopt the 2015-2018 Business Plan dated 16 December 2014 Version 4 and Service Delivery Documentation.
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South Thames Gateway Building Control - Marketing and Promoting Services This report seeks Members’ agreement for the use of part of the general reserve for the engagement of consultants to examine the most effective way of promoting the Partnership’s services.
Minutes: Discussion:
The Director of the South Thames Gateway Building Control Partnership presented a report which dealt with the use of part of the general reserve for the engagement of consultants to examine the most effective way of promoting the Partnership’s services.
The possibility of exploring the scope for the Partnership to provide more services for Gravesham Borough Council and its housing stock was agreed.
Decision:
The Joint Committee agreed to note the report and also the proposal to engage consultants referred to in the Annual Report (see minute no 7).
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Administrative Arrangements 2015/2016 This report sets out administrative arrangements for the 2015/2016 municipal year Minutes: Discussion:
Decision:
The Joint Committee:
a) Agreed the timetable of meetings for the 2015/2016 municipal year (as set out in paragraph 3.2 of the report) and that, if possible, the next meeting take place at the offices of the Partnership in Rochester
b) Noted the appointment of the officers listed in paragraph 4.2 of the report as Monitoring and Deputy Monitoring Officers, and as S151 and Deputy S151 Officers,
c) Agreed to select Swale Borough Council to provide a secretary to the Joint Committee for the 2015/2016 municipal year.
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