Issue - meetings

Gateway 5 Contract Management Report: Highways Minor Works Contract

Meeting: 27/11/2012 - Cabinet (Item 12)

12 Gateway 5 Procurement Contract Management Report: Highways Minor Works Contract Performance Review PDF 58 KB

Minutes:

Background:

This report reviewed the progress of the Highways Minor Workscontract currently undertaken by VolkerHighways.

This contract, which had been awarded in 2007, provided Medway with the majority of highway maintenance services required, including: winter service, emergency call outs, responsive maintenance, along with some planned maintenance and highway scheme implementation.

Permission was sought to extend this contract for one year (from 1 August 2016 to 31 July 2017) on the basis that this contract had provisions to extend, had fulfilled requirements in accordance with the service specification and associated contract terms and conditions and because no major issues had been identified which caused concern.

It was noted that this Procurement Gateway 5 report has been approved for submission to the Cabinet after review and discussion at the Regeneration, Community and Culture Directorate Management Team meeting on 4 October 2012 and the Procurement Board on 31 October 2012.

An exempt appendix contained key information in respect of finance and whole-life costings.

Decision number:	Decision:
	The Cabinet noted the performance of the Highways Maintenance Term Contractor VolkerHighways as detailed in the report.
	The Cabinet noted that VolkerHighways Asphalt resurfacing rates were the best rates of all seven authorities who contributed to the recent SE7 benchmarking exercise, showing that VolkerHighway offered good value for money.
201/2012	The Cabinet agreed the award of a fifth one (1) year extension to VolkerHighways for the Highways Minor Works Contract (from 1 August 2016 to 31 July 2017), in accordance with the conditions of contract, which was originally procured through the Council’s procurement procedures.

Reasons:

Medway is contractually obliged to consider the performance of the Highways Minor Works Contractor annually and to consider awarding a yearly extension after each completed year of service delivery.