Issue - meetings

Background:

This report reviewed the progress of the tree maintenance contract, currently awarded to City Suburban Limited. This was based upon the procurement process undertaken during 2010 - 2011, which had led to an award of contract on 29 March 2011.

This contract covered safety related work, dealing with dead trees or branches, obstructions to roads, other tree hazards and an emergency response service. The contract also facilitated the completion of tree work to deal with legitimate customer requests for service and complaints. It was noted that some works, such as the twice yearly pruning of trees to remove low branches and the provision of an emergency response service, were undertaken on a planned basis and some following works orders placed by the Authorised Officer.

It was reported that the contractor had fulfilled their requirements in accordance with the service specification and associated contract terms and conditions.

It was noted that this Procurement Gateway 4 report had been approved for submission to Cabinet after review and discussion at a Regeneration, Community and Culture Directorate Management Team meeting on 30 July 2012 and Procurement Board on 5 September 2012.

An exempt appendix contained key information in respect of finance and whole-life costings.

Reasons:

The decision is made on the basis of there being no adverse observations regarding this contract and the contractor is performing to a standard equal or better than set out in the contract specification.