Issue - meetings

Gateway 5 Procurement Post Project Completion Review: Highways Maintenance Term Contract

Meeting: 29/11/2011 - Cabinet (Item 12)

12 Gateway 5 Procurement Contract Management Report: Highways Minor Works Contract Performance Review PDF 56 KB

Minutes:

Background:

This report reviewed progress with the Highways Minor Works Contract, which had been classified as high risk under the Council’s contract procedure rules, and recommended the award of a one year extension to the contract in accordance with the conditions of the contract.

This contract with VolkerHighways provided Medway with the majority of highway maintenance services required, including: winter service, emergency call outs, responsive maintenance, together with some planned maintenance and highway scheme implementation.

This Procurement Gateway 5 report had been approved for submission to the Cabinet after review and discussion at the Strategic Procurement Board on 2 November 2011.

An exempt appendix provided key information on finance and whole life costing.

Decision number:	Decision:
161/2011	The Cabinet noted the performance of the Highways Maintenance Term Contractor VolkerHighways as detailed in the report.
162/2011	The Cabinet agreed the award of a fourth one (1) year extension to VolkerHighways for the Highways Minor Works Contract, in accordance with the conditions of contract, which was originally procured through the council’s procurement procedures.

Reasons:

Medway is contractually obliged to consider the performance of the Highways Minor Works Contractor annually and to consider awarding a yearly extension after each completed year of service delivery.