Issue - meetings
Gateway 3 Contract Award - Corporate Facilities Management Contracts
Meeting: 13/01/2026 - Cabinet (Item 12)
12 Gateway 3 Contract Awards - Corporate FM Contracts 
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Additional documents:
- Appendix A, item 12
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- Appendix A - Appendix 1, item 12
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- Appendix B, item 12
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- Appendix B - Appendix 1, item 12
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- Appendix C, item 12
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- Appendix C - Appendix 1, item 12
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- Appendix D, item 12
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- Appendix D - Appendix 1, item 12
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- Appendix E, item 12
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- Appendix E - Appendix 1, item 12
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- Appendix F, item 12
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- Appendix F - Appendix 1, item 12
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- Appendix G, item 12
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- Appendix G - Appendix 1, item 12
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- Appendix H, item 12
PDF 195 KB
- Appendix H - Appendix 1, item 12
PDF 132 KB
- Appendix I, item 12
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- Appendix I - Appendix 1, item 12
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- Appendix J, item 12
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- Appendix J - Appendix 1, item 12
PDF 153 KB
Minutes:
Background:
The report sought Cabinet approval to award the procurement of the Corporate Facilities Management (FM) Contracts. The new Corporate FM Contracts were scheduled to begin on 1 April 2026, bringing the current FM agreement with Medway Norse to an end. The Gateway 3 reports for each of the 10 new FM contracts had been approved by the Procurement Board on 18 December 2025 and the detail of each contract was contained in Appendices A to J attached to the cover report. Each Appendix also had an exempt appendix providing further information in respect of the financial analysis for each contract.
Diversity Impact Assessments had also been undertaken for each contract and were attached to each Appendix to the report.
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Decision number: |
Decision:
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08/2026 |
The Cabinet agreed to award the following contracts as detailed in Appendices A to J to the report [and set out as decision No.s 08a/2026 to 08j/2026], as they had been evaluated as the most advantageous against the Council’s award criteria as per the evaluation spreadsheets contained within section 3.1 of the Exempt Appendices of Appendices A to J to the report: |
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08a/2026 |
FM Electrical Services Contract to Phosters (FM) Ltd, as set out in Appendix A to the report; |
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08b/2026 |
FM Heating and Ventilation Services Contract to Re-Gen (M&E Services) Ltd, as set out in Appendix B to the report; |
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08c/2026 |
FM Fire Safety Services Contract to RGE Services Ltd, as set out in Appendix C to the report; |
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08d/2026 |
FM Water Compliance Services Contract to Envirocure Ltd, as set out in Appendix D to the report; |
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08e/2026 |
FM Asbestos Compliance Services Contract to Riverside Environmental Services Ltd, as set out in Appendix E to the report; |
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08f/2026 |
FM Lift Maintenance Services Contract to Wemaintain, as set out in Appendix F to the report; |
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08g/2026 |
FM Cleaning Services Contract to Pacific Support Services Ltd, as set out in Appendix G to the report; |
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08h/2026 |
FM Security Services Contract to Chase Security Services Ltd, as set out in Appendix H to the report; |
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08i/2026 |
FM Grounds Maintenance Contract to Canvins Group, as set out in Appendix I to the report; and |
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08j/2026 |
FM Building Fabric Services Contract to Topcoat Construction Ltd, as set out in Appendix J to the report. |
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09/2026 |
The Cabinet agreed that the above awarded contracts be aligned with the FM Service contract budget and noted that these budgets had been established based on historical expenditure within the 2024/25 Medway Norse FM Contract, and a pricing exercise undertaken by a qualified Quantity Surveyor consultant. |
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Reasons:
The Corporate FM Contracts are a suite of 10 specialist contracts, all to commence on 1 April 2026, and are for a maximum of 7 years on a 3+2+2 basis. The initial contract will commence on 1 April 2026 and end on 31 March 2029, with extensions available via approval to 31 March 2031 and a final possible extension period to 31 March 2033.
The approach allows establishing the new contracts through the new FM service ... view the full minutes text for item 12