Issue - meetings

This report seeks approval to the following matters in connection with the Placing Objects on the Highway policy which was agreed by the Cabinet on 8 March 2016:

(i)            Licensing and enforcement fees.

(ii)          Delegation to officers for the determination of individual applications.

Discussion:

This report provided details of the proposed fees for licensing and enforcement activities and proposed officer delegation in relation to the Placing Objects on the Highway Policy (the Cabinet had agreed this policy on 8 March 2016). The report set out the key objectives of the policy and it was noted that a trial was due to commence in Chatham in June 2016.

It was also noted that the findings from the Diversity Impact Assessment (Appendix 3 to the report) suggested that the licensing would have a positive impact for all members of the public, and this was reflected in the results from the public consultation.

The Portfolio Holder for Planning, Economic Growth and Regulation, Councillor Chitty, supported by the Portfolio Holder for Front Line Services, Councillor Filmer, proposed the recommendation set out in the report.

Decision:

The Council approved:

(i)           The licensing fees as set out in paragraphs 2.3.2 and 2.5 of the report.

(ii)          The addition to the Employee Delegation Scheme as set out in paragraph 10.6 of the report.

Background:

This report set out proposals for an all-inclusive policy for dealing with shop front displays, tables and chairs and A-boards on the highway, to ensure parity amongst traders and the public. The policy was originally considered by Cabinet in November 2015, when it had been approved for consultation.

It was explained that the key objectives of policy were to:

·         promote parity and uniform standards, ensuring equity, across shop front traders, cafes and restaurants;

·         present a solution that has minimal cost to businesses and is cost neutral in terms of resources needed to implement the policy;

·         deliver an option that is acceptable and enforceable.

A copy of the proposed policy was attached at Appendix 2 to the report and the outcome of the consultation process was set out in the report and in detail within Appendix 4 to the report. This included the finding that 84.11% agreed that it would be safer for pedestrians to use the high street if there were guidelines setting out to help shops lay out their pieces of furniture.

The Regeneration, Community and Culture Overview and Scrutiny Committee had considered proposals for the policy on 28 January 2016 and their comments were set out in section 7 of the report. It was explained that the Committee’s suggested changes to the policy document had been reflected in the draft policy.

It was noted that the findings from the Diversity Impact Assessment (attached at Appendix 3 to the report) suggested that the licensing would have a positive impact for all members of the public, which was reflected in the results from the public consultation.

The report considered the options available and, if agreed, explained the proposed licensing fees and a delegation relating to the function of processing and determining individual applications. It was also explained that implementation would be undertaken via a pilot in Chatham Town Centre commencing in June 2016. Over the course of the year the policy and criteria would be monitored and then a review undertaken. The policy could then be extended to other areas of Medway

Whilst approval of the Policy was a matter for Cabinet it was noted that the fees and charges and delegation of the function to process and determine individual applications to an officer was a matter for Full Council.

Reasons:

The introduction of a Highways Licensing Policy will enhance the aesthetics of the  ...  view the full minutes text for item 9