Decision details

To award contracts for the Elaine Primary School building project.

The Cabinethad considered a Gateway 1 procurement report on 2 August 2011 and agreed for a number of school projects to proceed to Gateway 2 of the procurement process and for tenders to be invited.

Background:

This report sought permission to award a contract following the recent procurement process for project works at Elaine Primary School, Strood.

It was noted that the key aims for this project wereto provide an additional classroom to accommodate the forecast increase in roll in 2011/12, as well as safer parking provision. Elaine Primary School had been identified as one of the priority schemes to receive funding as part of the Council’s Basic Need Programme.

It was noted that this project had proceeded to Gateway 2 as part of a batched procurement process with projects at Abbey Court, Rainham and Twydall Primary School in Gillingham. All three procurement projects were evaluated separately but there was the option for them to be awarded separately or collectively, based upon whichever procurement option provided optimum value for money outcomes. Following detailed evaluation of the tender submissions Members were advised that the best option in the case of the Elaine Primary School project was to award a single contract to the preferred bidder.

The Strategic Procurement Board had approved this Procurement Gateway 3 Report on 2 November 2011 for submission to Cabinet.

An exempt appendix contained key information on finance and whole-life costing and detailed procurement process tender evaluation information.

Reasons:

This procurement will deliver the objectives outlined in the business case and summarised in Section 4.1 of the report, to provide accommodation to enable the school to offer a much improved teaching and learning environment to the children at the school.