Decision details

To consider an options appraisal report for the tree maintenance contract. 

This report set out the options appraisal for the procurement of a new tree maintenance contract, to commence from July 2011 for a period of 5 years plus an extension, subject to performance and market suitability, for a period (or periods) of up to 2 years.

It was noted that the contract covered safety related work to deal with dead trees or branches, obstructions to roads, other tree hazards and an emergency response service. The contract also facilitated the completion of tree work to deal with legitimate customer requests for service and complaints.

It was noted that the Procurement Board had considered this report on 12 May 2010. In addition to recommendations concerning the treatment of inflation provision in the new tree maintenance contract, the Procurement Board had supported the recommended open market procurement option. 

An exempt appendix provided information relating to the budget provision and estimated costs for the contract.

Reasons:

By commencing procurement of the tree maintenance contract now, service continuity can be adequately planned and financial award decisions made through the 2011 budget setting process.