| 1 | TO APPROVE THE RECORD OF THE FOLLOWING MEETINGS: |
| | | | • | 24 March 2009
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| | • | 6 May 2009 (Joint Meeting of all Committees) |
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| 2 | TO RECEIVE APOLOGIES FOR ABSENCE |
| 3 | URGENT MATTERS BY REASON OF SPECIAL CIRCUMSTANCES |
| | | The Chairman will announce any late items which do not appear on the main agenda but which he has agreed should be considered by reason of special circumstances to be specified in the reports. |
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| 4 | DECLARATIONS OF INTEREST |
| | | | (a) | Personal interests under the Medway Code of Conduct
A Councillor who declares a personal interest in a matter, including the nature of the interest, may stay, speak and vote on the matter.
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| | (b) | Prejudicial interests under the Medway Code of Conduct
A Councillor who declares a personal and prejudicial interest in a matter, including the nature of the interest, must withdraw from the room and take no part in the debate or vote on the matter.
Councillors who have declared a personal and prejudicial interest may make representations, answer questions and give evidence before leaving the room but only if members of the public are allowed to attend for the same purpose.
If an interest is not declared at the outset of the meeting, it should be disclosed as soon as the interest becomes apparent. |
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| 5 | TO CONSIDER REPORTS AS FOLLOWS: |
| | (A) | Statement of accounts 2008-2009 |
| | | This report sets out the statement of accounts for approval. |
|
| | > Statement of accounts 2008-2009 (pdf file 945.6kb) |
| | > Revised note to the Core Financial Statements (pdf file 1.0Mb) |
| | (B) | Internal audit annual report |
| | | This report informs the Committee of the overall opinion on control for 2008/2009 based on internal audit's work. |
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| | > Internal audit annual report (pdf file 107.0kb) |
| | (C) | Review of effectiveness of the internal audit system |
| | | This report sets out the annual review of the internal audit system, as set out in the accounts and audit regulations. |
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| | > Review of effectiveness of the internal audit system (pdf file 84.6kb) |
| | (D) | Whistleblowing annual report |
| | | This report advises the Committee about the nature of concerns raised on fraud and corruption issues. |
|
| | > Whistleblowing annual report (pdf file 62.2kb) |
| | (E) | Annual governance statement |
| | | This report sets out the annual governance statement for approval. |
|
| | > Annual governance statement (pdf file 261.4kb) |
| | > Evidence of Good Governance Checklist (pdf file 152.9kb) |
| | (F) | Outcome of housing benefit counter fraud investigations |
| | | This report informs the Committee of progress investigating allegations of housing and Council tax benefit fraud. |
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| | > Outcome of housing benefit counter fraud investigations (pdf file 107.5kb) |
| | (G) | Outcomes of audit activity |
| | | This report informs the Committee of the outcomes of internal audit activity. |
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| | > Outcomes of Audit activity (pdf file 179.7kb) |
| | (H) | Internal audit programme 2008-2009 |
| | | This report informs the Committee of the 2008-2009 work programme. |
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| | > Internal audit programme 2008-2009 (pdf file 102.2kb) |
| | (I) | Internal audit programme 2009-2010 |
| | | This report informs the Committee of the 2009-2010 work programme. |
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| | > Internal audit programme 2009-2010 (pdf file 132.3kb) |
| | (J) | Annual review of terms of reference |
| | | This report seeks the Committee's views on whether any changes are required to the Committee's terms of reference. |
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| | > Annual review of terms of reference (pdf file 80.4kb) |
| | (K) | Irregularity report |
| | | This report informs the Committee of the outcomes of a recent investigation. |
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| | > Irregularity report (pdf file 63.7kb) |
| | (L) | Exclusion of the press and public |
| | | Exempt and confidential items are not available to the press and public but a brief summary of the contents may be found under each heading.
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| Any press or public that are present at the meeting may be asked to leave at this point, as the items to be discussed have sensitive information in them and the Local Government Act 1972 allows for this to happen because it is considered the need to keep information exempt outweighs the public interest in disclosing the information
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| | > Exclusion of the press and public (pdf file 56.4kb) |