| 1 | TO APPROVE THE RECORD OF THE FOLLOWING MEETING: |
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| 2 | TO RECEIVE APOLOGIES FOR ABSENCE |
| 3 | URGENT MATTERS BY REASON OF SPECIAL CIRCUMSTANCES |
| | | The Chairman will announce any late items which do not appear on the main agenda but which he has agreed should be considered by reason of special circumstances to be specified in the reports. |
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| 4 | DECLARATIONS OF INTEREST |
| | | | (a) | Personal interests under the Medway Code of Conduct
A Councillor who declares a personal interest in a matter, including the nature of the interest, may stay, speak and vote on the matter.
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| | (b) | Prejudicial interests under the Medway Code of Conduct
A Councillor who declares a personal and prejudicial interest in a matter, including the nature of the interest, must withdraw from the room and take no part in the debate or vote on the matter.
Councillors who have declared a personal and prejudicial interest may make representations, answer questions and give evidence before leaving the room but only if members of the public are allowed to attend for the same purpose.
If an interest is not declared at the outset of the meeting, it should be disclosed as soon as the interest becomes apparent. |
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| 5 | TO CONSIDER REPORTS AS FOLLOWS: |
| | (A) | Annual Audit and Inspection letter 2007/2008 |
| | | This report presents the 2007/2008 audit and inspection letter for the Council.
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| | > Annual Audit and Inspection Letter (pdf file 392.0kb) |
| | (B) | South Thames Gateway Building Control - Report of the Auditor |
| | | This report presents a report from the Auditor on the South Thames Gateway Building Control Partnership. |
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| | > South Thames Gateway Building Control - Report of the Auditor (pdf file 116.1kb) |
| | (C) | Review of Risk Management |
| | | This report updates to Committee on the progress of the Council's risk management activities. |
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| | > Review of Risk Management (pdf file 149.8kb) |
| | (D) | Outcomes of housing benefit counter fraud investigations |
| | | To advise Members of progress in investigating allegations of housing and council tax benefit fraud during the period up to 31 December 2008. |
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| | > Outcomes of Housing Benefit Counter Fraud Investigations (pdf file 105.9kb) |
| | (E) | Internal Audit Programme |
| | | This report informs Members of the 2008/2009 work programme. |
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| | > Internal Audit Programme (pdf file 101.2kb) |
| | (F) | Outcomes of audit activity |
| | | To advise Members of the outcome of internal audit activity completed since the meeting of the Audit Committee.
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| | > Outcomes of Audit Activity (pdf file 136.2kb) |
| | (G) | Irregularity Report |
| | | This report informs Members of the outcome of a recent investigation. |
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| | > Irregularity Report (pdf file 62.8kb) |
| | (H) | Exclusion of the press and public |
| | | Exempt and confidential items are not available to the press and public but a brief summary of the contents may be found under each heading.
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| Any press or public that are present at the meeting may be asked to leave at this point, as the items to be discussed have sensitive information in them and the Local Government Act 1972 allows for this to happen because it is considered the need to keep information exempt outweighs the public interest in disclosing the information. |
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| | > Exclusion of the Press and Public (pdf file 57.3kb) |
| | (I) | External Audit Fee Letter |
| | | This report presents the external fee letter for 2009/2010. |
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| | > External Audit Fee Letter (pdf file 175.2kb) |