| 1 | TO APPROVE THE RECORD OF THE FOLLOWING MEETING: |
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| 2 | TO RECEIVE APOLOGIES FOR ABSENCE |
| 3 | URGENT MATTERS BY REASON OF SPECIAL CIRCUMSTANCES |
| | | The Chairman will announce any late items which do not appear on the main agenda but which he has agreed should be considered by reason of special circumstances to be specified in the reports. |
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| 4 | DECLARATIONS OF INTEREST |
| | | | (a) | Personal interests under the Medway Code of Conduct
A Councillor who declares a personal interest in a matter, including the nature of the interest, may stay, speak and vote on the matter.
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| | (b) | Prejudicial interests under the Medway Code of Conduct
A Councillor who declares a personal and prejudicial interest in a matter, including the nature of the interest, must withdraw from the room and take no part in the debate or vote on the matter.
Councillors who have declared a personal and prejudicial interest may make representations, answer questions and give evidence before leaving the room but only if members of the public are allowed to attend for the same purpose.
If an interest is not declared at the outset of the meeting, it should be disclosed as soon as the interest becomes apparent.
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| | (c) | Whipping - the Council's constitution also requires any Member of the Committee who is subject to a party whip (i.e. agreeing to vote in line with the majority view of a private party group meeting) to declare the existence of the whip and the nature of it before the item is discussed. |
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| 5 | TO CONSIDER REPORTS AS FOLLOWS: |
| | (A) | External audit report on 2006/2007 accounts - TO FOLLOW |
| | | To receive the outgoing external auditor's (PriceWaterhouse Coopers) report on the audit of the accounts for 2006/2007. |
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| | > Appendix 1 Medway 2006-07 final ISA 260 version (pdf file 563.5kb) |
| | > Appendix 2 (pdf file 38.0kb) |
| | > Appendix 3 letter PWC (pdf file 17.6kb) |
| | > Statement of Accounts 2006-2007 (pdf file 19.6kb) |
| | (B) | External audit's 2007/2008 audit plan |
| | | To advise Members of the annual audit and inspection plan for 2007/2008 and receive a brief presentation on the respective roles of the external auditor and the Audit Commission. |
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| | > Annual Audit and Inspection Plan (pdf file 13.2kb) |
| | > Appendix Microsoft Word - Medway AAIP 2007-08 V7 (pdf file 239.4kb) |
| | (C) | Internal audit work programme 2007/2008 |
| | | To advise Members of the internal audit programme for 2007/2008. |
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| | > Internal Audit Programme 2007-08 (pdf file 47.4kb) |
| | (D) | Outcomes of housing benefit counter fraud investigations |
| | | To inform Members of progress in investigating allegations of housing and council tax benefit fraud during the period April to July 2007. |
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| | > Housing and council tax benefit investigations (pdf file 31.0kb) |
| | (E) | Outcomes of audit activity |
| | | To advise Members of the outcomes of Internal Audit activity completed since the last meeting of the Audit Committee. |
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| | > Outcomes of Audit Activity (pdf file 82.5kb) |
| | (F) | Irregularity report |
| | | This report is to inform Members of the outcome of a recent investigation. |
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| | > Irregularity Report (pdf file 9.8kb) |
| | (G) | Exclusion of the press and public |
| | | The appendix to the report above contains information which is not for publication under paragraph 1 of part 1 of schedule 12A of the Local Government Act 1972 as it contains information of a personal nature. It is considered the need to keep information exempt outweighs the public interest in disclosing the information. |
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| | > Exclusion of the press and public (pdf file 8.4kb) |