| 1 | TO APPROVE THE RECORD OF THE FOLLOWING MEETINGS: |
| | | | • | 5 March 2007
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| | • | Joint Meeting of all Committees - 23 May 2007 |
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| 2 | TO RECEIVE APOLOGIES FOR ABSENCE |
| 3 | URGENT MATTERS BY REASON OF SPECIAL CIRCUMSTANCES |
| | | The Chairman will announce any late items which do not appear on the main agenda but which he has agreed should be considered by reason of special circumstances to be specified in the reports. |
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| 4 | DECLARATIONS OF INTEREST |
| | | | (a) | Personal interests under the Medway Code of Conduct
A Councillor who declares a personal interest in a matter, including the nature of the interest, may stay, speak and vote on the matter.
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| | (b) | Prejudicial interests under the Medway Code of Conduct
A Councillor who declares a personal and prejudicial interest in a matter, including the nature of the interest, must withdraw from the room and take no part in the debate or vote on the matter.
Councillors who have declared a personal and prejudicial interest may make representations, answer questions and give evidence before leaving the room but only if members of the public are allowed to attend for the same purpose.
If an interest is not declared at the outset of the meeting, it should be disclosed as soon as the interest becomes apparent. |
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| 5 | TO CONSIDER REPORTS AS FOLLOWS: |
| | (A) | Annual audit and inspection letter 2005/2006 |
| | | This report presents the 2005/2006 audit and inspection letter for the Council. A representative from the Audit Commission will be in attendance. |
|
| | > Annual audit and inspection letter 2005-06 (pdf file 16.7kb) |
| | > Medway Council mgt letter final (pdf file 122.5kb) |
| | (B) | Review of terms of reference |
| | | The Committee needs to consider whether any changes are required to its terms of reference. |
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| | > Terms of reference (pdf file 16.1kb) |
| | (C) | Review of effectiveness of the internal audit system |
| | | This report advises of changes to the accounts and audit regulations which require Medway Council to review annually the effectiveness of the internal audit system. |
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| | > Review of effectiveness of internal audit system (pdf file 29.1kb) |
| | (D) | Outcomes of internal audit activity |
| | | This report advises of the outcomes of internal audit activity completed since the last meeting of the Committee. Annexes B-D are not publilshed with the agenda as they are considered exempt as detailed in the exclusion of the press and public report later in the agenda. |
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| | > Outcomes of audit activity (pdf file 13.8kb) |
| | (E) | Internal audit annual report |
| | | This report informs the Committee of the overall opinion on control for 2006/07 based on internal audit's work. |
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| | > Internal audit annual report (pdf file 12.2kb) |
| | (F) | Approval of statement of internal control and statement of accounts |
| | | This report presents the 2006/2007 draft statement of accounts which is to be presented to Cabinet on 26 June and a verbal update will therefore be made at the meeting. The draft statement of accounts will be circulated prior to the meeting. |
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| | > Statement of accounts 2006-07 (pdf file 30.5kb) |
| | > Draft Statement of Accounts 2006-2007 (pdf file 266.9kb) |
| | (G) | Outcome of housing benefit counter fraud investigation |
| | | This report informs the Committee of the progress in investigating allegations of housing and council tax benefit fraud during the period February to March 2007. |
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| | > Housing and council tax benefit investigations (pdf file 17.0kb) |
| | (H) | Internal audit work programme 2006/07 |
| | | This report advises of progress in achieving the internal audit programme for 2006/07. |
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| | > Internal audit programme 2006-07 (pdf file 41.7kb) |
| | (I) | Irregularity report |
| | | This report informs Members of the outcomes of recent investigations. Annex A is not publilshed with the agenda as it is considered exempt as detailed in the exclusion of the press and public report later in the agenda. |
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| | > Irregularity report (pdf file 9.8kb) |
| | (J) | Exclusion of the press and public |
| | | Exempt and confidential items are not available to the press and public but a brief summary of the contents may be found under each heading.
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| Any press or public that are present at the meeting may be asked to leave at this point, as the items to be discussed have sensitive information in them and the Local Government Act 1972 allows for this to happen because the information relates to information of a commercially sensitive nature. |
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| | > Exclusion of the press and public (pdf file 9.1kb) |