| 84 | APPOINTMENT OF CHAIRMAN AND VICE-CHAIRMAN |
| | | Councillor Chitty was elected as Chairman and Councillor Lewin was elected as Vice-Chairman for the 2008/2009 municipal year. Members also agreed that for future years the positions of Chairman and Vice-Chairman would rotate between the Partner Authorities on an annual basis, with the Vice-Chairman taking over the chair in the following year. |
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| 85 | RECORD OF THE MEETING |
| | | The record of the meeting held on 13 December 2007 was signed by the Chairman as correct. |
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| 86 | DECLARATIONS OF INTEREST |
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| 87 | SOUTH THAMES GATEWAY BUILDING CONTROL BUSINESS PLAN AND REVENUE BUDGET 1 APRIL 2008 - 31 MARCH 2009 |
| | Discussion: |
| | | The Director of the South Thames Gateway Building Control Partnership presented a report that sought agreement to the South Thames Gateway Building Control Partnership's Business Plan for 2008/2009. The Partnership's constitution required adoption of the Business Plan at the Annual General Meeting.
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| The business plan outlined how the building control function would be delivered for the three partnership Councils. This included details of the statutory and discretionary functions to be carried out together with a list of priorities that would need to be addressed throughout the year. It also included an analysis of the likely markets and workload over the area.
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| The plan had been developed in accordance with the provisions set out in the Joint Committee's constitution. This had included agreement by each of the partner authorities.
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| During the discussion of this item Members requested that a summary of the plan be produced for use by the partner authorities. Members also proposed that a vote of thanks be given to staff, expressing Members' gratitude for the service provided since the partnership was launched in October 2007. |
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| | > South Thames Gateway Building Control Business Plan and Revenue Budget 1 April 2008 - 31 March 2008 (pdf file 1.5Mb) |
| | Decision: |
| | | | (a) | The Joint Committee adopted the 2008/09 Business Plan.
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| | (b) | The Joint Committee agreed that a letter of thanks be sent to the partnership's staff.
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| Reasons for decision
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| The business plan outlines how the building control function will be delivered for the three partnership Councils over the next financial year. The business plan has been developed in line with the constitution and required adoption at the Annual General Meeting. |
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| 88 | PERFORMANCE MONITORING |
| | Discussion: |
| | | This report informed Members of the progress of the Partnership over the first six months of operation, October 2007 - March 2008.
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| The report highlighted the areas within the business plan that focused on improving customer service. This included improvements in processing applications, revisions to the site inspection service and the development of a one-stop shop approach. It was also noted that the Partnership had achieved a surplus of £18,720 over the first six months of operation.
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| During the discussion on this item the Director of the South Thames Gateway Building Control Partnership undertook to produce a short summary of the performance report, which could be used for marketing purposes. Officers were also asked to monitor reaction from Gravesham customers as to the absence of a satellite office at Gravesham Civic Centre. |
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| | > Performance Monitoring (pdf file 1.1Mb) |
| | Decision: |
| | | The Joint Committee noted the content of the reports.
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| Reasons for decision
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| The Committee has a key role in monitoring performance and in ensuring that any actions arising are followed through. |
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| 89 | ADMINISTRATIVE ARRANGEMENTS 2008/2009 |
| | Discussion: |
| | | This report set out the administrative arrangements for the 2008/2009 municipal year. This included the schedule of meetings and the appointment of proper officers. |
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| | > Administrative Arrangements 2008/2009 (pdf file 115.1kb) |
| | Decision: |
| | | | (a) | The Joint Committee approved the timetable of meetings for the 2008/2009 municipal year.
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| | (b) | The Joint Committee noted the appointment of the officers listed in paragraph 4.2 of the report as Monitoring and Deputy Monitoring Officers, and as S151 and Deputy S151 Officers.
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| | (c) | The Joint Committee agreed to select Medway Council to provide a secretary to the joint committee for the 2008/2009 municipal year. |
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