| 1 | TO APPROVE THE RECORD OF THE FOLLOWING MEETING: |
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| 2 | TO RECEIVE APOLOGIES FOR ABSENCE |
| 3 | URGENT MATTERS BY REASON OF SPECIAL CIRCUMSTANCES |
| | | The Chairman will announce any late items which do not appear on the main agenda but which he has agreed should be considered by reason of special circumstances to be specified in the reports. |
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| 4 | DECLARATIONS OF INTEREST |
| | | | (a) | Personal interests under the Medway Code of Conduct
A Councillor who declares a personal interest in a matter, including the nature of the interest, may stay, speak and vote on the matter.
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| | (b) | Prejudicial interests under the Medway Code of Conduct
A Councillor who declares a personal and prejudicial interest in a matter, including the nature of the interest, must withdraw from the room and take no part in the debate or vote on the matter.
Councillors who have declared a personal and prejudicial interest may make representations, answer questions and give evidence before leaving the room but only if members of the public are allowed to attend for the same purpose.
If an interest is not declared at the outset of the meeting, it should be disclosed as soon as the interest becomes apparent.
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| | (c) | Whipping - the Council's constitution also requires any Member of the Committee who is subject to a party whip (i.e. agreeing to vote in line with the majority view of a private party group meeting) to declare the existence of the whip and the nature of it before the item is discussed. |
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| 5 | TO CONSIDER REPORTS AS FOLLOWS: |
| | (A) | Portfolio Holder for Customer First and Corporate Services in attendance (Holding the executive to account) |
| | | The Portfolio Holder for Customer First and Corporate Services will attend the meeting to give account of her performance against the Council's targets in her portfolio of customer first and corporate services. |
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| | > Portfolio Holder held to account (pdf file 98.8kb) |
| | (B) | Presentation: CPA to CAA, Starting the Journey (Performance management) |
| | | The Assistant Director, Communications, Performance and Partnerships will give members a presentation on the implications for the Council of the changes from Comprehensive Performance Assessment (CPA) and the new Comprehensive Area Assessment (CAA). |
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| | (C) | Annual Review of Strategic Risk Strategy and 6 Monthly Review of the Council's Corporate Business Risk Register (Performance Management) |
| | | This report deals with both the annual review of the Risk Management Strategy and the 6 monthly review of the Council's Corporate Business Risk Register prior to formal consideration at Cabinet. |
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| | > Appendix A - RM Strategy - Sept 08 (pdf file 261.4kb) |
| | > Appendix B - Risk Matrix (pdf file 109.8kb) |
| | > Appendix C - Corporate Risk Register - Sept 08 (pdf file 715.2kb) |
| | > Appendix D - Monitoring and Escalation of Risk (pdf file 58.9kb) |
| | > Review of Strategy and Business Risks (pdf file 110.2kb) |
| | (D) | Revenue Budget Monitoring (Post-decision scrutiny) |
| | | This report summarises the financial monitoring position for the current year to date. This is the second monitoring report for the year and is based on actual income and expenditure to July 2007. |
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| | > Revenue Budget Monitoring Appendix 1a (pdf file 54.9kb) |
| | > Revenue Budget Monitoring Appendix 1b (pdf file 55.7kb) |
| | > Revenue Budget Monitoring (pdf file 140.9kb) |
| | (E) | Capital Budget Monitoring (Post-decision scrutiny) |
| | | This report presents the capital monitoring for the period to July 2008, with an outturn forecast for 2008/2009. |
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| | > Capital Budget Monitoring Appendix 1 - 1 (pdf file 43.8kb) |
| | > Capital Budget Monitoring Appendix 1 - 2 (pdf file 64.6kb) |
| | > Capital Budget Monitoring Appendix 1 - 3 (pdf file 72.1kb) |
| | > Capital Budget Monitoring Appendix 1 - 4 (pdf file 71.2kb) |
| | > Capital Budget Monitoring Appendix 1 - 5 (pdf file 63.6kb) |
| | > Capital Budget Monitoring Appendix 1 - 6 (pdf file 71.0kb) |
| | > Capital Budget Monitoring (pdf file 190.6kb) |
| | (F) | Work programme (Business management) |
| | | Members are asked if they wish to make changes to the work programme and to note the activity across all Overview and Scrutiny Committees over the last cycle and for the next cycle. |
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| | > Appendix 1 Work programme - schedule (pdf file 116.8kb) |
| | > Appendix 2 Work programme Scrutiny Activity (pdf file 103.8kb) |
| | > Appendix 3 to work programme forward plan (pdf file 63.7kb) |
| | > Work programme report (pdf file 109.4kb) |