Issue details

Summary

This exempt report will set out details of a proposal to agree a negotiated settlement with a contractor in respect of the enabling works at the Crematorium.

Access to Information

The report together with any other documents being considered (unless they contain exempt information) would normally be available for inspection 5 clear days before the decision is taken by the Cabinet. Copies are available on the Council's website or requested from Democratic Services Medway Council, Gun Wharf, Dock Road, Chatham, Kent, ME4 4TR or email democratic.services@medway.gov.uk If you wish to submit information to the Cabinet about the item please also contact Democratic Services.

On this occasion it has not been possible to provide 28 clear days’ notice, nor 5 clear days’ notice, therefore Sections 5 (Procedures prior to private meetings) and 11 (Cases of special urgency) of the Local Authorities (Executive Arrangements)(Meetings and Access to Information)(England) Regulations 2012 and Rule 17 (Special urgency) of the Council’s Access to Information Rules, as set out in the Constitution, have been complied with. The Chairman of the Regeneration, Culture and Environment Overview and Scrutiny Committee has agreed that consideration of this report is urgent and cannot be reasonably deferred until the next Cabinet meeting on 20 December 2016 because the contractor may withdraw from the proposed agreement which would have serious financial impact on the Council’s plan to procure new equipment at the Crematorium.

Notice of Intention to Conduct Business in Private

This report will contain information which the Cabinet may decide to consider in private. This is because, in the view of the Proper Officer, consideration of the information in public would give rise to the disclosure of exempt information as described in paragraphs 3 and 5 of Schedule 12A of the Local Government Act 1972 - information relating to the financial or business affairs of any particular person (including the authority holding that information) and Informationinrespectof whicha claimto legalprofessionalprivilegecouldbe maintainedinlegalproceedings. Should you wish to make any representation for the discussion of this item to be held in public, you should contact: Democratic Services, Medway Council, Gun Wharf, Dock Road, Chatham, Kent, ME4 4TR or email democratic.services@medway.gov.uk

The Cabinet’s response to any representations will be published on 22 November 2016 within the Cabinet Agenda. A final decision on whether this item will be determined in private will be taken during the meeting.